Front Desk Coordinator
4 weeks ago
Responsibilities:
• Ensuring the office is well-organized, including setting up conference rooms and maintaining office supplies
• Handling the onboarding and offboarding processes, including managing access badges and software access
• Managing mail distribution and answering phone calls professionally and promptly
• Conducting regular scans of checks and handling electronic bank deposits
• Ensuring effective communication through regular email correspondence
• Overseeing the office calendar, including tracking PTO and organizing 'lunch and learn' sessions
• Utilizing various software and systems such as Microsoft Outlook, Microsoft Word, and Bluebeam Revu
• Providing high-level administrative assistance and organizing files efficiently
• Showcasing the ability to be proactive and work with minimal direction
• Displaying industry knowledge and a self-starter attitude.
This role offers a long-term contract employment opportunity.• Minimum of 2 years of experience in a similar role or in administrative assistance.
• Proficient in answering multi-line phone systems and directing calls as required.
• Demonstrated ability to perform data entry tasks with high accuracy.
• Proficiency in Microsoft Office Suite, specifically Microsoft Outlook and Microsoft Word.
• Experience in organizing files and maintaining a professional and efficient workspace.
• Knowledge of Bluebeam Revu and GoToAssist software platforms.
• Excellent interpersonal and communication skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with strong problem-solving skills.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Proven ability to work effectively in a team environment as well as independently.
• Strong customer service and relationship-building skills.
• Ability to handle stressful situations and remain calm and professional.
• Flexibility to work outside of regular business hours if required.
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