Meetings & Events Coordinator

3 hours ago

Tucson, United States Loews Ventana Canyon Resort Full time
Job DescriptionJob Description

Relax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.

Who We Are: Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their "uniquely local" community in order to curate exciting, approachable and local travel experiences for guests.

What We're Looking For: Loews Hotels & Co seeks a detail-oriented team player to support the day-to-day operation of the Meetings & Events department while contributing to the delivery of exceptional experiences for both clients and team members alike.

Who You Are:

· Excellent communicator with an ability to adapt to the communication styles of others

· A highly motivated self-starter seeking an opportunity to learn and grow

· A service professional with a passion for hospitality

What You'll Be Doing:

· Provide administrative support to department managers as assigned

· Responsible for sending daily and weekly reports to all pertinent hotel departments, including group resume packets, Banquet Event Order packets, event posting reports, change logs, etc.

· Maintain the accuracy of the BEO master book (updating guarantees, replacing revised/original BEO's)

· Assists in the preparation of Banquet Event Orders, including inputting revisions and marking changes

· Answer phones and respond to client facing email correspondence

· Review resumes and BEO's in detail to determine needs and assist with facilitating them with the Meeting & Event/Catering Manager's assistance

· Prepares site visit and planning visit packets

· Respond to external and internal requests, emails, or other needs in manager's absence

· Complete Amenity Forms, Write Amenity and Welcome Cards, Collect any custom amenity items and relay to Food & Beverage Department for delivery

· Coordinate internal meetings

· Provide onsite event support as needed and determined by Director of Meetings & Events

· Compile property specific reports or data sets and disseminate as needed

· Other duties as assigned

Your Experience Includes:

· 1 Year of Hospitality Experience

· Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

· Knowledge of Hotel Operational Systems, such as Delphi, preferred

· Able to work a flexible schedule, including weekends and holidays

What We Offer:

· Competitive health & wellness benefits, 401(K) & company match

· Paid Sick Days, Vacation, and Holidays

· Training & Development opportunities, career growth

· Tuition Reimbursement

· Employee Hotel Rates

· Other discounts and more

Reports to: Director of Meetings & Events

Loews Hotels & Co is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

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