Meetings & Events Coordinator

2 weeks ago


Tucson AZ United States Loews Hotels, LLC Full time
Meetings & Events Coordinator

Relax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.

Who We Are: Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their uniquely local community in order to curate exciting, approachable and local travel experiences for guests.

What Were Looking For:Loews Hotels & Co seeks a detail-oriented team player to support the day-to-day operation of the Meetings & Events department while contributing to the delivery of exceptional experiences for both clients and team members alike.

Who You Are:

* Excellent communicator with an ability to adapt to the communication styles of others

* A highly motivated self-starter seeking an opportunity to learn and grow

* A service professional with a passion for hospitality

What Youll Be Doing:

* Provide administrative support to department managers as assigned

* Responsible for sending daily and weekly reports to all pertinent hotel departments, including group resume packets, Banquet Event Order packets, event posting reports, change logs, etc.

* Maintain the accuracy of the BEO master book (updating guarantees, replacing revised/original BEOs)

* Assists in the preparation of Banquet Event Orders, including inputting revisions and marking changes

* Answer phones and respond to client facing email correspondence

* Review resumes and BEOs in detail to determine needs and assist with facilitating them with the Meeting & Event/Catering Managers assistance

* Prepares site visit and planning visit packets

* Respond to external and internal requests, emails, or other needs in managers absence

* Complete Amenity Forms, Write Amenity and Welcome Cards, Collect any custom amenity items and relay to Food & Beverage Department for delivery

* Coordinate internal meetings

* Provide onsite event support as needed and determined by Director of Meetings & Events

* Compile property specific reports or data sets and disseminate as needed

* Other duties as assigned

Your Experience Includes:

* 1 Year of Hospitality Experience

* Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

* Knowledge of Hotel Operational Systems, such as Delphi, preferred

* Able to work a flexible schedule, including weekends and holidays

What We Offer:

* Competitive health & wellness benefits, 401(K) & company match

* Paid Sick Days, Vacation, and Holidays

* Training & Development opportunities, career growth

* Tuition Reimbursement

* Employee Hotel Rates

* Other discounts and more

Reports to: Director of Meetings & Events

RequiredPreferredJob Industries
  • Other


  • Tucson, United States Loews Hotels, LLC Full time

    Job DescriptionMeetings & Events CoordinatorRelax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.Who We Are: Loews Hotels & Co is a leading owner and...


  • Tucson, United States Disability Solutions Full time

    Relax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.Who We Are: Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio...


  • Tucson, United States Loews Ventana Canyon Resort Full time

    Job DescriptionJob DescriptionRelax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.Who We Are: Loews Hotels & Co is a leading owner and operator of...


  • Greenbelt, MD, United States N4 Solutions Full time

    N4 Solutions is looking for you! Come join our team and be a part of our mission! Our mission is to evaluate, collaborate, and innovate with customers and partners to create business, scientific, and technology solutions that overcome complex challenges while motivating a highly competent workforce to deliver on the promise of excellence! N4 Solutions'...


  • Washington, DC, United States Hawthorne Lane Full time

    As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm. If you have a professional delivery, accordion-folder...


  • Naples, FL, United States Arthrex Full time

    Arthrex, Inc. is a global medical device company and a leader in new product development and medical education. We are a privately held company that strives to accomplish our corporate mission of Helping Surgeons Treat Their Patients Better™. We are committed to delivering uncompromising quality to the health care professionals who use our products, and...


  • Falls Church, VA, United States Events Extraordinaire Full time

    Seeking an experienced, energetic, creative, detail oriented event planner to join our growing team. Prefer three years of event planning experience and a college degree is a must. Event Planner will be responsible for all aspects of event planning for a variety of social and corporate events. Responsibilities include- client communication/ consultations,...


  • Boston, MA, United States AMP DigitaI Agency Full time

    Coordinator, Paid Search - Hybrid Boston, MA The role we are looking to fill is for a Coordinator of Paid Search. This is an entry level position for someone who has a curious nature, a strong desire to learn and solve problems, and is passionate about the digital industry, media trends, and search behavior. The Coordinator will assist Specialists and...


  • McLean, VA, United States KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC Full time

    Would you like to work in an industry that helps protect life and property? Are you a self-driven, can-do individual always looking for positive ways to contribute? The Monitoring Association (TMA), an entrepreneurial, small-staff, McLean-based trade association representing the professional security monitoring industry, seeks a dynamic, highly motivated...

  • Event Coordinator

    2 weeks ago


    Tucson, Arizona, United States Leman Academy of Excellence Full time

    Job DescriptionJob Summary:The Event Coordinator role is available at Leman Academy of Excellence in Arizona. This is a part-time position with the flexibility to work nights and weekends as required.Key Responsibilities:Assist in planning and coordinating events, including conferences, product launches, and promotional activities.Develop event timelines,...

  • Director of Meetings

    1 month ago


    Towson, MD, United States Horizon Hospitality Associates, Inc Full time

    Join a Leading Association Management Team as Director of Meetings & Events!Are you passionate about creating exceptional events and delivering outstanding client experiences? We’ve partnered with a well-established and respected Association Management company just outside of Baltimore, MD, and we’re looking for a Director of Meetings & Events to join...

  • Event Coordinator

    2 weeks ago


    Tucson, United States BCI Acrylic Independent Dealers Full time

    Apex Windows and Bath Accessories, ACC has been the industry leader in providing quality bath accessories, mirrors, shower doors, windows, and more to builders in Southern Arizona for 29 years. We are immediately looking for a highly motivated Event Coordinator that wants to join our team at a critical time in the growth of our company. The position we...

  • Event Coordinator

    2 weeks ago


    Tucson, United States BCI Acrylic Independent Dealers Full time

    Apex Windows and Bath Accessories, ACC has been the industry leader in providing quality bath accessories, mirrors, shower doors, windows, and more to builders in Southern Arizona for 29 years. We are immediately looking for a highly motivated Event Coordinator that wants to join our team at a critical time in the growth of our company. The position we...


  • Naples, FL, United States Arthrex Full time

    Arthrex, Inc. is a global medical device company and a leader in new product development and medical education. We are a privately held company that strives to accomplish our corporate mission of Helping Surgeons Treat Their Patients Better™. We are committed to delivering uncompromising quality to the health care professionals who use our products, and...


  • Tucson, Arizona, United States Loews Hotels, LLC Full time

    Meetings & Events Coordinator Job DescriptionWe are seeking a detail-oriented team player to support the day-to-day operation of the Meetings & Events department at Loews Hotels, LLC. This role involves providing administrative support to department managers and contributing to the delivery of exceptional experiences for clients and team members alike.Job...

  • Event Assistant

    1 month ago


    Charlotte, NC, United States Alpine Events Full time

    Company Description Alpine Events is dedicated to revolutionizing face-to-face marketing by creating personalized and impactful experiences for businesses to connect with their target audience. We prioritize building meaningful connections to deliver exceptional results, empowering brands to thrive in a competitive landscape. Through innovative strategies...


  • United, United States Meetings & Incentives Worldwide Full time

    About Meetings & Incentives WorldwideMeetings & Incentives Worldwide (M&IW) is a leading global event management firm, specializing in creating unforgettable experiences for clients. With over 50 years of experience and a strong commitment to quality, agility, flexibility, and innovation, we are the perfect partner for businesses looking to elevate their...

  • Event Coordinator

    1 month ago


    Lyndhurst, NJ, United States Northpointe Staffing Professionals Full time

    Program Coordinator – Pharma Event PlanningLocation: Traveling to Office (In NJ) 4 days a week (Mon-Thurs)Hours: 7.5hrs/day Temp to hire opportunityGeneral Purpose/Summary of Job The Event Planning Coordinator will be responsible for executing logistics for medical education events and ensuring that our commitments are met on-schedule and within budget. In...


  • Chicago, IL, United States Culture Amp Full time

    About the Role As the Senior Director of Brand and Corporate Marketing, you will be instrumental in shaping and amplifying Culture Amp's brand narrative. You will ensure cohesive and compelling messaging across all touchpoints, creating customer experiences that drive engagement and loyalty. This position reports directly to the Chief Marketing Officer....

  • Marketing Coordinator

    1 month ago


    Charlotte, NC, United States Alpine Events Full time

    Company DescriptionAlpine Events is dedicated to transforming face-to-face marketing by creating personalized and impactful experiences that connect businesses with their target audience. We focus on building meaningful connections to deliver exceptional results for our clients, empowering their brands to thrive in a competitive landscape. Through innovative...