Meetings & Events Coordinator
2 weeks ago
Relax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.
Who We Are: Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their uniquely local community in order to curate exciting, approachable and local travel experiences for guests.
What Were Looking For:Loews Hotels & Co seeks a detail-oriented team player to support the day-to-day operation of the Meetings & Events department while contributing to the delivery of exceptional experiences for both clients and team members alike.
Who You Are:
* Excellent communicator with an ability to adapt to the communication styles of others
* A highly motivated self-starter seeking an opportunity to learn and grow
* A service professional with a passion for hospitality
What Youll Be Doing:
* Provide administrative support to department managers as assigned
* Responsible for sending daily and weekly reports to all pertinent hotel departments, including group resume packets, Banquet Event Order packets, event posting reports, change logs, etc.
* Maintain the accuracy of the BEO master book (updating guarantees, replacing revised/original BEOs)
* Assists in the preparation of Banquet Event Orders, including inputting revisions and marking changes
* Answer phones and respond to client facing email correspondence
* Review resumes and BEOs in detail to determine needs and assist with facilitating them with the Meeting & Event/Catering Managers assistance
* Prepares site visit and planning visit packets
* Respond to external and internal requests, emails, or other needs in managers absence
* Complete Amenity Forms, Write Amenity and Welcome Cards, Collect any custom amenity items and relay to Food & Beverage Department for delivery
* Coordinate internal meetings
* Provide onsite event support as needed and determined by Director of Meetings & Events
* Compile property specific reports or data sets and disseminate as needed
* Other duties as assigned
Your Experience Includes:
* 1 Year of Hospitality Experience
* Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
* Knowledge of Hotel Operational Systems, such as Delphi, preferred
* Able to work a flexible schedule, including weekends and holidays
What We Offer:
* Competitive health & wellness benefits, 401(K) & company match
* Paid Sick Days, Vacation, and Holidays
* Training & Development opportunities, career growth
* Tuition Reimbursement
* Employee Hotel Rates
* Other discounts and more
Reports to: Director of Meetings & Events
RequiredPreferredJob Industries- Other
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