Administrative Assistant
2 weeks ago
We are offering an opportunity for an Administrative Assistant in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to hire employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.
Responsibilities
• Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.
• Offer administrative assistance to Marketing, Sales, and Project Management departments.
• Organize and coordinate various events such as trainings, workshops, and marketing and community events.
• Maintain administrative workflow and act as an interdepartmental liaison.
• Enter and maintain Sales and Project Management data in company information systems.
• Assist with project and contract administration.
• Generate various reports as requested by Management.
• Offer support to President, Sales Manager, and Administration Manager as needed.
• Promote awareness of and follow Company and general safety policies.
• Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.
• Minimum of 2 years experience in an administrative role, preferably in the construction/contractor industry• Proficient in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Experience with handling both inbound and outbound calls
• Excellent customer service skills with a focus on professionalism and courtesy
• Proficient in data entry with a high level of accuracy and attention to detail
• Experience with managing email correspondence in a professional setting
• Proven ability to schedule appointments effectively, managing multiple calendars if necessary
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• High school diploma or equivalent
• Must have the legal right to work in the United States.
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