Office Admin

2 days ago

Seal Beach, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a permanent contract employment opportunity for an Office Admin in the non-profit sector, located in Seal Beach, California. As an Office Admin, you will be playing a pivotal role in managing office operations, including visitor assistance, document preparation, and communication tasks, all while ensuring a smooth workflow within the office environment.

Responsibilities:
• Greet and assist visitors in the office, providing them with accurate information.
• Handle withdrawals from stock ownership and prepare escrow packets for review.
• Liaise between the On-Site Sales Office or escrow company and Physical Property Department for inspection requests.
• Prepare financial demands and forward them to the Finance Department, ensuring payments are transmitted to the relevant parties for processing.
• Compile documents related to ownership transfers and collect associated fees.
• Distribute necessary items such as keys, welcome packets, payment cards, identification cards, and carport assignments to new stockholders.
• Issue and replace identification cards as needed.
• Maintain a comprehensive list of deceased residents and distribute this information to relevant departments.
• Verify the eligibility of family members, conservators, and trustees of deceased residents to receive contract service passes.
• Take responsibility for telephone calls and correspondence, ensuring effective communication within the office.
• Prepare membership and stock certificates with accuracy and efficiency.
• Keep shareholders and/or members files up-to-date and well-organized.
• Provide assistance at Mutual annual meetings and aid in the preparation of year-end mail-out packets.
• Assist in the preparation and processing of all documents related to Pet Registration Program and Caregiver Pass Program.
• Manage inventory reports, ensuring supply inventory is well-stocked and organized.• Proven experience in a similar role within the Non-Profit sector
• Demonstrable skills in producing accurate Inventory Reports
• Proficiency in managing Supply Inventory effectively
• Experience in maintaining Supplies Inventory
• Knowledge of Store Inventory procedures and best practices
• Ability to handle Petty Cash responsibly and transparently
• Superior organizational and multitasking abilities
• Excellent communication skills, both written and verbal
• Proficiency in using standard office software, such as Office Suite
• Strong problem-solving skills and the ability to work under pressure
• A team player with a proactive and positive attitude.

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