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Office Admin Assistant

1 month ago

Miami Beach, United States Ascendo Resources Full time

Our client is a boutique alternative investment firm who is seeking to hire an Office Administrator

Your role will be to perform various types of administrative functions and you will be responsible for supporting the team and be the first point of contact between the company and its customers, vendors and visitors.


Your role:

  • Managing the reception area, including welcoming customers and guests
  • Managing company correspondence, including phone calls, emails, letters and packages
  • Organizing meetings and scheduling appointments for senior staff and executives
  • Performing data entry roles, including updating records and databases for personnel, financial and legal information
  • Managing inventory of office supplies and equipment
  • Creating travel itineraries for business executives
  • Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person
  • Organizing filing systems and updating office databases
  • Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks


Qualifications

  • 2 + years of experience in an office/Admin or reception environment
  • strong ability to multitask, prioritize project lists and maintain an organized office environment. Proficient in MS Office,
  • Experience managing calendars, dealing with expenses and strong customer service skills
  • Bachelor's Degree