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Mailroom Assistant

1 month ago

New York, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract employment opportunity for a Mailroom Assistant in New York. The role requires the individual to handle incoming and outgoing mail, manage departmental supplies, and assist with various office tasks within our organization.


Responsibilities:

• Oversee the regulation of postage meters and manage the use of courier services.

• Handle incoming and outgoing mail for the office.

• Monitor departmental stock and supplies, maintaining records of orders and receipts.

• Interact with vendors for paper, product, and supplies, keeping track of order status and upcoming calls.

• Assist in setting up conference rooms for meetings and special events, including adjusting boardroom tables as needed.

• Replenish kitchen and pantry supplies daily.

• Assist in the installation and repair of shelving units, bookcases, cabinets, etc.

• Respond promptly and effectively to changing work environments and priorities.

• Deliver excellent customer service to both external and internal operations.

• Exhibit proficient use of computer software including Office Suite, UPS-online, FedEx online.

• Showcase excellent organizational skills to efficiently manage a multifaceted workload with a high degree of accuracy.

• Solve problems and troubleshoot issues as they arise.

• Display excellent verbal and written communication skills in English.

• Cultivate respectful, strategic, and collaborative relationships with people from diverse backgrounds both internally and externally.

• Show an understanding and awareness of worker rights.

• Exhibit a high level of performance and integrity.

• Be able to take direction from multiple supervisors.

• Handle a highly detail-oriented workload regarding account reconciliation.

• Ability to lift 30-40 pounds as required.

• Position: Mailroom Assistant
• Minimum of 2 years of relevant experience
• Proficiency in ERP - Enterprise Resource Planning
• Knowledge in Inkjet operations
• Familiarity with Konica Minolta devices
• Experience with Kronos Timekeeping System
• Proficiency in Microsoft Access
• Experience with About Time software
• Ability to coordinate courier services
• Strong customer service skills
• Proficient in data entry tasks
• Experience with deliveries
• Knowledge of UPS FedEx operations
• Familiarity with UPS Shipping processes
• Experience with FedEX services
• Ability to perform heavy lifting when necessary