Administrative Assistant
3 weeks ago
HYBRID Opportunity - Required to be onsite approximately 1 day per week or at the request of client. Fairly flexible hours, 32-40 hours per week. Core Hours 9am-5pm M-F
Job Summary:
- Provide high-level administrative support for an consortium of 20+ universities. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. Handle non-routine inquiries and issues from internal and external sources.
Responsibilities & Duties:
- Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
- Coordinate events, including room reservations, setups, resource needs, agenda preparation, and catering.
- Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
- Arrange travel, order supplies and services, and ensure proper functioning of office equipment.
- Update and maintain mailing lists, databases, social media content, and websites.
- Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).
Qualifications & Skills:
- Education & Experience: Requires a high school diploma/GED.
- Minimum of 2 years of experience in an administrative support role.
- Excellent verbal and written communication skills.
- Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
- Strong organizational and time management skills and attention to detail.
- Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
- Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
- Ability to interpret policies and procedures to proactively resolve issues or improve processes.
- Ability to identify problems and implement or recommend solutions.
- Drafting, proofreading and editing skills
Please contact our office to discuss how we can assist "YOU" in your employment search.Company DescriptionAlpha Rae Personnel is a full-service Universal Staffing and Executive Search firm with a proven track record of success. We have over 30 years of experience placing candidates for many different kinds of positions with a wide variety of companies locally, regionally, and all over the United States. \r
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Please contact our office to discuss how we can assist "YOU" in your employment search.
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