Administrative Assistant

3 weeks ago


West Lafayette, United States Alpha Rae Personnel, Inc. Full time
Job DescriptionJob Description

HYBRID Opportunity - Required to be onsite approximately 1 day per week or at the request of client. Fairly flexible hours, 32-40 hours per week. Core Hours 9am-5pm M-F

Job Summary:

  • Provide high-level administrative support for an consortium of 20+ universities. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. Handle non-routine inquiries and issues from internal and external sources.

Responsibilities & Duties:

  • Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
  • Coordinate events, including room reservations, setups, resource needs, agenda preparation, and catering.
  • Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
  • Arrange travel, order supplies and services, and ensure proper functioning of office equipment.
  • Update and maintain mailing lists, databases, social media content, and websites.
  • Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).

Qualifications & Skills:

  • Education & Experience: Requires a high school diploma/GED.
  • Minimum of 2 years of experience in an administrative support role.
  • Excellent verbal and written communication skills.
  • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
  • Strong organizational and time management skills and attention to detail.
  • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
  • Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
  • Ability to interpret policies and procedures to proactively resolve issues or improve processes.
  • Ability to identify problems and implement or recommend solutions.
  • Drafting, proofreading and editing skills
Company DescriptionAlpha Rae Personnel is a full-service Universal Staffing and Executive Search firm with a proven track record of success. We have over 30 years of experience placing candidates for many different kinds of positions with a wide variety of companies locally, regionally, and all over the United States.

Please contact our office to discuss how we can assist "YOU" in your employment search.Company DescriptionAlpha Rae Personnel is a full-service Universal Staffing and Executive Search firm with a proven track record of success. We have over 30 years of experience placing candidates for many different kinds of positions with a wide variety of companies locally, regionally, and all over the United States. \r
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Please contact our office to discuss how we can assist "YOU" in your employment search.

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