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Associate Administrative Assistant

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Lafayette, United States Purdue University Full time

Job Summary The Department of Entomology is seeking an Associate Administrative Assistant. In this role, you will serve as first point of contact and support the department's academic advising office. You will provide both undergraduate and graduate program support which includes but is not limited to modifying registration and course related databases, student files, auditing current student plans of study, tracking progress and updating department database. In addition, you will attend meetings in the absence of the academic advisor and assist in recruitment and graduation activities. What You'll Be Doing: Answering telephones and give information to callers, taking messages, or transferring calls to appropriate individuals Greeting visitors or callers and handling their inquiries or directing them to the appropriate persons according to their needs Receiving and responding to routine correspondence Distributing incoming and outgoing mail Maintaining organizational files and records Ensuring proper functioning of office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions What We're Looking For: High school diploma/GED 1 year of experience in an administrative support customer service, or clerical role Excellent customer service, verbal, and written communication skills Ability to handle frequent interruptions, balance multiple tasks, and maintain confidentiality Strong organizational skills and attention to detail Computer and related software skills to include Word, Outlook, Internet, etc. Typing, drafting, filing, and data entry skills What We'd Like You to Know: Purdue will not sponsor work authorization for this position. A background check is required for employment in this position FLSA: Non-Exempt (Eligible for Overtime) Retirement: Non-exempt Defined Contribution Plan Purdue University is an EEO/AA employer. All individuals, including minorities, women, individuals with disabilities and veterans are encouraged to apply