Administrative Executive Assistant

2 days ago


Brookline, United States Insight Global Full time
Job DescriptionJob Description

A partner of Insight Global is looking for an Executive Assistant to join their team. This person will report to the Deputy Superintendent and will be managing, coordinating and supporting them with a wide variety of tasks and project.

Primarily Responsibilities:

  • Serves as the liaison between the Deputy Superintendent and a diverse group of stakeholders including public officials, Town Departments, administrators, faculty, staff, parents, governmental agencies, and vendors
  • Serves as the initial contact/resource person for the Office of Administration and Finance
  • Composes, proofreads, edits, copies, and distributes correspondence, reports, newsletters and other documents in a neat, clear, visually appeal way
  • Coordinates and schedules a variety of activities (i.e. meetings, workshops, travel and accommodations, calendar, etc.)
  • Maintains the Office of Administration and Finances website pages ensuring data and documents are current, clear and visually appealing
  • Prepares requisitions and orders supplies and materials
  • Reviews contracts to ensure standard terms, conditions, and a clear scope of work are included in the document prior to submission for approval
  • Assists in preparation for negotiations, and engages in other confidential personnel and legal matters
  • Coordinates the preparation, formation, and distribution of the school district’s budget and accompanying documents.
  • Ensures routine monthly and annual tasks and reports are completed and submitted on time

Qualifications : 

  • Bachelor’s Degree in business or related field
  • Three to five years of experience in a similar role, public school experience preferred 
  • Strong organizational and time management skills, ability to multi-task in a complex environment, manage multiple projects simultaneously, and meet deadlines for completion
  • Outstanding customer service/interpersonal skills; ability to communicate orally and in writing, respond to complaints, answer questions and resolve disputes in a professional, courteous manner
  • Ability to work independently and collaboratively
  • Outstanding communication skills – can write succinctly and clearly using proper grammar, and can present information in a simple, readable format Working knowledge of laws related public administration and finance, desirable
  • Proficient using technology including Microsoft Office suite, particularly EXCEL, WORD, and PowerPoint, Google Apps, and other scheduling and presentation tools 

 

 

This is a 2 Month Contract with opportunity for extension 

Compensation : 28.00-32.00/hr dependent on experience

 



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