Administrative Associate III
1 day ago
Boston Children's Hospital is seeking an experienced Administrative Associate III to join our Developmental Medicine Center team. As a key member of our division, you will provide administrative support to our faculty and staff, ensuring the smooth operation of our office and functions.
Key Responsibilities:- Provide administrative support to the Division Director, Division Program Manager, and Executive Assistant to the Chief
- Schedule appointments and meetings, prepare meeting agendas, and order supplies and equipment
- Process reimbursement for Division faculty and staff
- Act as the front line for clinical research approval process within the Division
- Coordinate clinical research review process, serve as initial contact point for Clinical Research Lab (CRL) related requests, and maintain database of small-funding opportunities
- Provide support for faculty on publications, including facilitation of literature reviews and assistance with publication formatting
- Maintain Division's online Mendeley library of journals articles, book citations, and other materials related to the research, clinical, and educational mission of the Division
- Track all scientific publications and presentations in the Division for creation of reports
- Provide data entry assistance and training to faculty in updating Digital Measures (online tool for tracking teaching, research, and clinical care activities)
- Involved in updating and maintaining external and internal research communication, including Division and Clinical Research Lab (CRL) website content and research study recruitment postings within Division
- Update and maintain Division REDCap database for research studies and compile periodic reports and other information as needed
- Assist in maintenance of Division's Centralized Tracking Research Participant Database
- Participate in the recruitment of research staff in the CRL by screening new requests for internships/employment and scheduling interviews
- Coordinate faculty requests for data queries related to clinical research or grant preparation
- A high school level of educational development
- BA/BS degree in health, psychology, or related field strongly preferred
- One year of administrative experience required
- Ability to communicate effectively both orally and in writing
- Exceptional organizational skills and multi-tasking abilities, with good attention to detail
- Ability to work collaboratively with multi-disciplinary project teams
Boston Children's Hospital offers competitive compensation and unmatched benefits, including flexible schedules, affordable health, vision, and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on T-passes.
Experience the benefits of passion and teamwork at Boston Children's Hospital.
Boston Children's Hospital requires all employees to be vaccinated against COVID-19 and Flu, (unless you are eligible for a medical or religious exemption).
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, or disability.
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