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Executive Assistant

2 months ago

Baltimore, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation.


Responsibilities:


• Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook

• Scheduling internal or external meetings and maintaining the CFO's calendar meticulously

• Documenting policy changes and maintaining up-to-date files

• Distributing mail and scheduling and coordinating department and group meetings

• Organizing food and beverage service for meetings/events as necessary

• Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners

• Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events

• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently

• Performing any other duties as assigned.

• Proficiency in ADP - Financial Services
• Experience in using Cisco Webex Meetings for coordinating virtual meetings
• Familiarity with Concur for expense management
• Proven ability to use CRM software for customer relationship management
• Experience in using Kronos Timekeeping System for managing employees' time
• Knowledge of About Time for project management
• Exceptional calendar management skills
• Strong communication skills to effectively interact with team members and clients
• Experience in managing conference calls
• Ability to handle correspondence professionally and efficiently.