Executive Assistant

2 weeks ago

Hartford, United States TEKsystems Full time
Job DescriptionJob Description

The successful candidate will provide a variety of standard administrative support functions and will be involved in and help coordinate team meetings, special operations projects, and executive initiatives. The chosen candidate will be self-motivated, have excellent interpersonal skills, and the ability to build professional relationships. The ability to maintain confidentiality and to operate in the role with the highest of ethical standards and professionalism are required.

Responsibilities:

  • Function as the primary interface for Leadership teams as necessary. Interface professionally with other key leaders, customers, and employees.
  • Document meeting minutes (i.e., staff, business reviews, etc.) and promptly send out to the leadership team along with action items directly following meeting
  • Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries.
  • Maintain and manage Directors/Managers calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed.
  • Provide exceptional attention to detail in all efforts and outputs.
  • Schedule and coordinate complex meetings. This includes but is not limited to, attendee communications, venue management/site coordination, audio/video set-up and management as needed, catering and program material preparation. Events could include leadership off-site meetings, customer visits, town halls, team meetings, etc.
  • Provide overall data management. Solicit needed data from multiple sources, organize and compile in formats to facilitate analysis and presentation. Establish, update, and maintain files, inventories, records, etc., as necessary, including paper, electronic and other platforms as needed.
  • Serve as an information source and respected advisor on departmental and organizational policies and procedures.
  • Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality.
  • Complete projects, special assignments, other tasks and duties as assigned.

Experience:

  • 2-3+ years of administrative experience supporting Sr. Management or Executive leadership.
  • Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and willingness and ability to learn company-specific software or system tools.
  • Fluency and comfort in making presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc.
  • Proven to be trusted to handle confidential and sensitive information with the ability to exercise discretion and show good judgment.
  • Experience documenting meeting minutes.
  • Bachelor's Degree preferred, High School Diploma or equivalent - required.

Details:

  • Pay cycle - Weekly | Medical, Dental & Vision benefits offered
  • Schedule: Monday through Friday | 8:00am - 4:30pm
  • This position requires all employee's to work onsite 5 days per week.

Pay and Benefits

The pay range for this position is $30.00 - $30.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hartford,CT.

Application Deadline

This position will be accepting applications until Dec 6, 2024.

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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