Office Coordinator Role

3 weeks ago


Glendale, Arizona, United States Robert Hall & Associates Full time
Job Description

We are a fast-paced tax accounting firm in Glendale, CA seeking an Office Administrative Assistant to drive company success. The ideal candidate will possess excellent organizational skills, with the ability to prioritize tasks and manage time effectively.

Responsibilities:

  • Scheduling and Coordination: Plan and schedule appointments, meetings, and events, ensuring smooth day-to-day operations.
  • Clerical Support: Provide clerical support to our team members, including data entry, copying, and scanning.
  • Client Relations: Maintain accurate and up-to-date records, handle incoming calls, and respond to emails in a professional and timely manner.
  • Filing and Organization: Develop and implement organized filing systems, ensuring all documents are accurately labeled and easily accessible.

Requirements and Qualifications:

  • Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with clients and colleagues.
  • Organizational Skills: Strong organizational skills, with the ability to prioritize tasks and manage time efficiently.
  • Attention to Detail: Strong attention to detail, ensuring accuracy and quality in all work performed.
  • Technical Skills: Proficient in Microsoft Office Suite and Google Workspace, with experience in data entry and document management.

Estimated Salary: $50,000 per year

About Us:

Robert Hall & Associates has been offering professional tax preparation and tax services to individuals and businesses in California since 1971. We have grown from a single person firm to one of the best and most trusted tax firms in California, processing over 10,000 tax returns annually.



  • Glendale, Arizona, United States HEARTBEAT CARDIOVASCULAR MEDICAL GR Full time

    Job OverviewWe are seeking a skilled and experienced Medical Office Coordinator to join our team at Heartbeat Cardiovascular Medical Group. As a Medical Office Coordinator, you will play a crucial role in ensuring the smooth operation of our front desk, providing exceptional patient care, and maintaining accurate records.Responsibilities include checking...


  • Glendale, Arizona, United States Brian H Bergh DDS MS A Professional Full time

    Job Title: Front Office CoordinatorAbout the RoleBrian H Bergh DDS MS A Professional is seeking a highly organized and detail-oriented Front Office Coordinator to join our team. As a key member of our front office staff, you will be responsible for coordinating patient appointments, managing schedules, and providing administrative support to our clinical...

  • Office Coordinator

    3 weeks ago


    Glendale, Arizona, United States Robert Hall & Associates Full time

    Key ResponsibilitiesThe Office Coordinator role at our tax accounting firm in Glendale, CA involves performing various clerical and administrative functions to support company operations.This includes planning appointments, greeting onsite guests, answering telephone calls, developing filing systems, and performing other administrative tasks as...


  • Glendale, Arizona, United States St. Gregory Heart and Vascular Center Full time

    Clinical Office Coordinator Job SummarySt. Gregory Heart and Vascular Center is seeking a Clinical Office Coordinator to assist with front office tasks in our Glendale location. Key responsibilities include greeting patients, answering phone calls, managing schedules, and handling patient inquiries. We prefer candidates with prior experience in medical...


  • Glendale, Arizona, United States Professional Dental Solutions PLLC Dba Simply Smiles Full time

    Dental Treatment Coordinator Position:We are searching for an experienced treatment plan coordinator to join our growing office in Glendale. As a treatment plan coordinator, you will be responsible for creating and presenting treatment plans, verifying insurance, and managing patient records.Salary Range: $70,000 - $90,000 per yearAbout Us:Professional...


  • Glendale, Arizona, United States CRG Full time

    About Our TeamWe are seeking an experienced Administrative Assistant to join our CRG team in Glendale, WI. As a key member of our team, you will play a vital role in supporting the manager and senior staff, ensuring the smooth operation of our office.Job SummaryThis is an exciting opportunity for an administrative professional to take their career to the...


  • Glendale, Arizona, United States HEARTBEAT CARDIOVASCULAR MEDICAL GR Full time

    Job OverviewWe are seeking a highly skilled and experienced Medical Office Coordinator to join our team at Heartbeat Cardiovascular Medical Group.The ideal candidate will have a strong background in medical office administration, with experience working with EMRs and knowledge of insurance eligibility, prior authorizations, and high-volume patient flow.A...


  • Glendale, Arizona, United States Serene Mke Hospitality Inc Full time

    Job Description:Serene Mke Hospitality Inc. is a reputable hotel chain seeking a skilled Front Office Coordinator to oversee guest services and ensure exceptional experiences for our patrons.The successful candidate will possess a keen eye for detail, excellent organizational skills, and the ability to work effectively under pressure. Key responsibilities...


  • Glendale, Arizona, United States American Title Service Agency Full time

    About This RoleWe are seeking a highly organized and customer-focused Receptionist to join our team at American Title Service Agency. The successful candidate will be responsible for ensuring seamless communication between our office and clients, while maintaining a high level of professionalism and attention to detail.Key Responsibilities:Greet clients with...


  • Glendale, Arizona, United States Professional Dental Solutions PLLC Dba Simply Smiles Full time

    About the RoleWe are currently seeking an experienced dental treatment plan coordinator to join our professional team at Professional Dental Solutions PLLC Dba Simply Smiles in Glendale. This role offers a fantastic opportunity for a motivated and detail-oriented individual to grow their career in the dental industry.Key ResponsibilitiesCreate and present...


  • Glendale, Arizona, United States Regal Medical Group Full time

    About the RoleThis is an exciting opportunity to join our dynamic team as a Campus Support Coordinator at Regal Medical Group in Southern California.The successful candidate will have a strong background in healthcare administration and excellent communication skills. The role offers a competitive salary, ranging from $20-$25 per hour, depending on...


  • Glendale, Arizona, United States St. Gregory Heart and Vascular Center Full time

    Job DescriptionThe St. Gregory Heart and Vascular Center is looking for a highly skilled medical office assistant to join their team. This individual will be responsible for providing exceptional patient care, answering phone calls, scheduling appointments, and responding to patient inquiries. The ideal candidate will have experience working in a fast-paced...


  • Glendale, Arizona, United States Professional Dental Solutions PLLC Dba Simply Smiles Full time

    Job SummaryThis role involves coordinating dental treatment plans with patients, creating and presenting payment options, and ensuring accurate insurance verification. The ideal candidate will have at least 4 years of experience in the dental field.Key Responsibilities:Create and present comprehensive treatment plans with estimated costsVerify patient...


  • Glendale, Arizona, United States HEARTBEAT CARDIOVASCULAR MEDICAL GR Full time

    Job OpportunityWe are seeking a highly skilled and organized Front Desk Receptionist to join our team at Heartbeat Cardiovascular Medical Group. As a key member of our staff, you will be responsible for providing exceptional patient care and administrative support.The ideal candidate will have prior experience working in a medical office environment, with a...


  • Glendale, Arizona, United States Glendale Elementary School District No. 40 Full time

    What You'll DoThis is a fantastic opportunity for an organized and efficient individual to join our team as an Administrative Secretary. Your primary responsibilities will include:Key TasksSchedule appointments and manage calendars for school administratorsPrepare and distribute meeting materials, including agendas and minutesCoordinate travel arrangements...


  • Glendale, Arizona, United States Challenge Charter School Full time

    School Office Assistant Manager PositionWe are looking for a highly skilled and experienced School Office Assistant Manager to join our administrative team at Challenge Charter School. This is an exciting opportunity for someone who is committed to providing exceptional support services and contributing to the success of our students and staff.In this role,...


  • Glendale, Arizona, United States Be Well Nursing, LLC Full time

    We are seeking a highly organized and detail-oriented Recruitment Coordinator to join our team at Be Well Nursing, LLC.The estimated salary for this role is $60,000 - $80,000 per year.Job Responsibilities:Draft correspondences and other formal documentsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing...


  • Glendale, Arizona, United States Professional Dental Solutions PLLC Dba Simply Smiles Full time

    Treatment Plan Coordinator Role:We are looking for a reliable and dependable treatment plan coordinator to join our team in Glendale. As a treatment plan coordinator, you will be responsible for creating and presenting treatment plans, verifying insurance, and managing patient records.Compensation: $65,000 - $85,000 per yearAbout the Office:Our modern...


  • Glendale, Arizona, United States OPN Healthcare Full time

    Job Title: Medical Services CoordinatorDescription:The Medical Services Coordinator plays a crucial role in ensuring seamless care and services for patients within OPN Healthcare's network. This position requires excellent communication, organizational, and problem-solving skills to coordinate patient care, collaborate with stakeholders, and provide...


  • Glendale, Arizona, United States JohnHart Real Estate Full time

    Job Overview:As an Escrow Officer Assistant at JohnHart Real Estate, you will play a critical role in supporting our Escrow Officers in all aspects of the escrow process. Your exceptional organizational skills, attention to detail, and commitment to excellence will ensure seamless transactions and exceed client expectations.Responsibilities:• Manage desk...