Senior Project Coordinator

2 weeks ago

Roseville, California, United States McCarthy Full time

The Project Coordinator is accountable to the Project Manager and oversees intricate office support, financial administration, and reporting essential for the seamless operation of projects. This role necessitates close collaboration with Project Management and entails administrative duties that demand a significant level of accountability. The position requires commuting to the designated job site.

Key Responsibilities:

Certified Payroll Management:

  • Evaluate and verify certified payroll reports and labor compliance documents submitted through LCPtracker and the DIR eCPR platform. Address any discrepancies by communicating with contractors for clarification and resolution.
  • Collect, review, and monitor certified payroll documentation from both internal sources and external trade partners to ensure adherence to all regulations.

General Office Administration:

  • Handle incoming calls and direct them appropriately while taking messages as needed.
  • Receive and distribute all incoming mail to Project Staff and relevant Division Offices, as well as manage outgoing mail.
  • Keep the Project Directory, Master File Index, and Subcontractor Index up to date.
  • Maintain an organized filing system in accordance with job site requirements and ensure distribution of Division Office copies.
  • Manage office supplies and equipment, including ordering and scheduling maintenance as necessary.
  • Assist staff with project closeout duties, including the archiving of files.
  • Familiarize oneself with and utilize Field and Job Cost Procedures.
  • Oversee job site filing.
  • Coordinate maintenance for office equipment as required.
  • Ensure adequate office supplies are available.

Financial Administration:

  • Support Project staff with accounting tasks and the upkeep of cost reports.
  • Establish vendor accounts for the Field Office as needed.
  • Assist in processing weekly payroll.
  • Compile Monthly Pay Requests for the Owner.
  • Manage monthly billing from Subcontractors.
  • Support Project staff in maintaining the Project Management Database.

Reporting Duties:

  • Generate manpower summary reports based on daily logs provided by the Superintendent.
  • Assist staff in preparing Progress Reports for the Owner.
  • Process new hire trade employees in accordance with the Policies and Procedures manual.
  • Track and maintain records and requirements for subcontractors and suppliers.
  • Assist staff in managing the Project Management Database.

Qualifications:

  • Minimum of 3 years of relevant experience, preferably within the construction sector.
  • Familiarity with certified payroll, prevailing wage, and/or skilled and trained regulations is essential.
  • Proficient computer skills with a strong command of MS Office applications (Word, Excel, PowerPoint, etc.) and a typing speed of 50+ WPM.
  • Ability to thrive in a fast-paced office environment, managing multiple tasks while meeting critical deadlines with a keen eye for accuracy and detail.
  • Capable of collaborating with all levels of project staff and organizational hierarchy.
  • Previous experience in construction is preferred.
  • Experience with Oracle software is an advantage.

McCarthy Building Companies is committed to being an equal opportunity and affirmative action employer, ensuring diversity and inclusion in the workplace.

The hourly compensation for this position is competitive and may vary based on experience, qualifications, and other relevant factors.

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