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Senior Project Coordinator

2 months ago

Roseville, California, United States McCarthy Full time

The Project Coordinator will report directly to the Project Manager and will oversee intricate office support, financial administration, and reporting essential for the seamless operation of projects. This role demands close collaboration with Project Management and entails administrative duties that require a significant level of accountability. The position operates in a dynamic environment and may involve providing daily guidance to other administrative personnel. Please note that this role requires travel to the designated job site.

Key Responsibilities:

Certified Payroll Management:

  • Evaluate and verify certified payroll reports and labor compliance documents submitted through LCPtracker and the DIR eCPR website. Address any discrepancies by liaising with contractors for clarification and resolution.
  • Collect, assess, and monitor certified payroll documents from both internal and external trade partners to ensure adherence to all regulations.

General Office Administration:

  • Manage incoming calls and direct them appropriately while taking messages as needed.
  • Receive and distribute all incoming mail to Project Staff and relevant Division Offices, as well as package and send outgoing mail.
  • Keep the Project Directory, Master File Index, and Subcontractor Index updated and accurate.
  • Maintain an organized filing system in accordance with job site requirements and distribute copies to the Division Office.
  • Oversee office supplies and equipment, including ordering and scheduling maintenance as necessary.
  • Assist staff with project closeout tasks, including the archiving of files.
  • Familiarize oneself with and utilize Field and Job Cost Procedures.
  • Maintain job site filing systems.
  • Schedule maintenance for office equipment as required.
  • Ensure adequate office supplies are available.

Financial Administration:

  • Support Project staff with accounting tasks and the upkeep of cost reports.
  • Establish vendor accounts for the Field Office as needed.
  • Assist in processing weekly payroll.
  • Compile Monthly Pay Requests for the Owner.
  • Handle monthly billing from Subcontractors.
  • Support Project staff in maintaining the Project Management Database.

Reporting Duties:

  • Generate manpower summary reports based on daily logs provided by the Superintendent.
  • Assist staff in preparing Progress Reports for the Owner.
  • Process new hire trade employees in accordance with the Policies and Procedures manual.
  • Track and maintain records and requirements for subcontractors and suppliers.
  • Assist staff in managing the Project Management Database.

Qualifications:

  • A minimum of 3 years of relevant experience, preferably within the construction sector.
  • Familiarity with certified payroll, prevailing wage, and/or skilled and trained regulations is essential.
  • Proficient computer skills with demonstrated expertise in MS Office applications (Word, Excel, PowerPoint, etc.) and typing speed of 50+ WPM.
  • Ability to thrive in a fast-paced office setting, manage multiple tasks, meet critical deadlines, and maintain a keen eye for accuracy and detail.
  • Capability to collaborate effectively with all levels of project personnel and organizational structure.
  • Previous experience in construction is preferred.
  • Experience with Oracle software is a plus.

McCarthy Building Companies is committed to being an equal opportunity and affirmative action employer, upholding principles of diversity and inclusion.