Administrative Support Specialist

3 weeks ago


Grand Rapids, Michigan, United States Exotic Metals Forming Full time
Administrative Assistant - Front Desk

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Exotic Metals Forming. As a key member of our front office, you will be responsible for creating positive customer experiences with both internal and external customers.

Key Responsibilities:

  • Operate a high-volume, multi-line, computerized telephone switchboard
  • Direct calls, communicate messages and provide information to callers while also greeting, assisting and directing visitors
  • Perform a variety of detailed office support and data entry duties for various departments
  • Receive, sort, and distribute incoming mail, and assign postage and prepare daily outgoing mail
  • Assist with various projects throughout the organization, including faxing, filing, scanning, coordinating travel arrangements, and supporting other hospitality requests

Requirements:

  • Advanced user of MS Office Suite (Word, Excel, PowerPoint and Outlook)
  • Demonstrated ability to tactfully deal with a variety of situations and people, and use discretion in handling confidential information
  • Requires proficient written and verbal communication skills; prefer experience working with customers either on the phone or in person
  • The ability to prioritize multiple tasks

Working Conditions:

  • Sit, stand and/or walk for 8 hours per day
  • Occasionally lift items that could be up to 25 pounds

Parker is an Equal Opportunity and Affirmative Action Employer. We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law.



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