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Office Coordinator

2 months ago

Westborough, Massachusetts, United States Carruth Capital LLC Full time
Position Overview

The Office Coordinator will play a vital role in ensuring smooth administrative operations within our organization. This position involves a variety of tasks aimed at supporting various departments and enhancing overall efficiency.

Key Responsibilities
  • Administrative Support: Provide comprehensive administrative support, including but not limited to document preparation, organization of files, and management of correspondence for:
    • Property Management Teams
    • Building Operations Personnel
    • Financial Departments
    • Executive Leadership
  • Access Management: Oversee the building access card system to ensure security and proper access for all personnel.
  • Vendor Management: Maintain and regularly update vendor lists, ensuring accurate correspondence regarding invoices, contracts, and insurance documentation.
  • Tenant Relations: Handle tenant communications, including updates on contact information, distribution of building notices, and management of service requests.
  • Insurance Oversight: Collect and verify insurance certificates from vendors and tenants, ensuring all necessary information is accurately recorded.
  • Meeting Coordination: Schedule and manage the use of conference rooms and auditoriums to facilitate meetings and events.
  • Mail Distribution: Open and distribute incoming mail daily to ensure timely communication.
  • Event Assistance: Provide support for company events and functions as needed.
  • Technical Proficiency: Demonstrate proficiency in Microsoft Word and Excel to perform various administrative tasks effectively.
  • Additional Duties: Perform any other responsibilities as assigned by Carruth Capital, LLC.
Company Overview

Carruth Capital, LLC is a privately owned organization specializing in commercial real estate management, development, and construction services. We manage several million square feet of property across Massachusetts, ensuring high standards of service and operational excellence.