Administrative Support Specialist

1 week ago


Kermit, Texas, United States Wood PLC Full time
JOB OVERVIEW

Wood is currently seeking an expression of interest for an Administrative Support Specialist to contribute to our operations.

The Production Operations Coordinator will play a crucial role in facilitating daily functions, which include data collection, scheduling, and the organization of various office tasks.

KEY RESPONSIBILITIES


• Conduct daily production data assessments to ensure entries are thorough and precise, including curtailment, downtime, and variance documentation.


• Oversee team training by monitoring compliance deadlines and arranging setups as required.


• Participate in Safety Leadership Team (SLT) meetings, Stand Downs, and Safety Meetings, providing necessary support and scheduling.


• Assist with the compilation of Intelex data and ensure timely data entry as needed.


• Support the gathering and organization of LSR and Campaign data.


• Process invoices using SAP and manage open invoices.


• Verify invoices and track costs effectively.


• Aid in cost tracking for LOE forecasting and KPIs.


• Execute a variety of secretarial and administrative tasks while handling sensitive and confidential information with minimal supervision.


• Provide assistance to area Support Groups as necessary, including HR, Regulatory, Environmental, and HSE.


• Coordinate the arrangement of business meetings and training sessions.


• Facilitate new employee onboarding, assisting personnel with their computer, mobile phone, and supply requirements.


• Administer FDG and support the Production account team.

QUALIFICATIONS

Basic/Required:

• Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee, or asylee.

• A minimum of 3 years of experience in an office support or administrative capacity.

• Intermediate proficiency in Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams, and Word.

Preferred:

• At least 1 year of experience with SAP, Workday, Planning software, or Accounting Software.

• Familiarity with production data entry and reporting processes.

• Ability to communicate information clearly and effectively.

• Capable of managing tasks to efficiently complete work responsibilities for oneself and others.

• Strong team player committed to safety, environmental, and regulatory compliance.

• Proficient in preparing accurate and legible reports.

• Ability to follow both verbal and written instructions.

• Demonstrates creativity, flexibility, and a positive attitude when facing challenges.

ABOUT WOOD

Wood is a global leader in consulting and engineering, dedicated to unlocking solutions to critical challenges in energy and materials markets. We offer consulting, project management, and operational solutions across 60 countries, employing approximately 35,000 individuals.

DIVERSITY STATEMENT

We are an equal opportunity employer that values a diverse workforce. All qualified applicants will be considered for employment based on objective criteria without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with relevant governing laws.

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