Executive Administrative Coordinator

6 days ago

Clearwater Beach, United States PHP Management Services LLC Full time

**Job Summary:**

We are seeking an organized and detail-oriented Executive Administrative Coordinator to join our team at Precedent Hospitality and Property Management. This role is perfect for a professional with excellent communication skills and a proactive attitude.

About the Company:

Precedent Hospitality and Property Management is a full-service property management company dedicated to providing personalized service to high-end properties and communities. We strive to offer specialized attention and customization to each client, unlike many national companies that expect communities to conform to standard management systems.

Responsibilities:

  • Communication: Answer incoming calls, assist callers, and forward messages to the Licensed Community Association Manager (LCAM), board members, or maintenance staff as necessary.
  • Greet and assist guests in the management office, ensuring a positive experience.
  • Provide support to legal counsel and real estate agents as instructed by the LCAM.
  • Work Orders and Records: Prepare and dispatch work orders based on service requests, and maintain the computerized work order system.
  • Type and manage violation letters, organize unit owner files, and handle correspondence.
  • Maintain records for the gate entry system, serving as the system administrator.
  • Coordinate application processes for new residents, provide welcome packages, and assist in new owner orientation.
  • Meeting Support: Attend Board of Directors meetings as required, take minutes, and submit for review by the LCAM.
  • Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association.
  • Office Management: Order office supplies, process incoming mail, and manage invoices with LCAM approval.
  • Maintain up-to-date emergency contact information and update the Association's Information Sheet.
  • Provide change of address information for residents.
  • Vendor Coordination: Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM.

Requirements:

  • Previous experience in administrative roles or property management is preferred.
  • Proficient in MS Office Suite and comfortable working with computerized systems.
  • Ability to work independently.
  • Excellent organizational and multitasking abilities.
  • Strong communication skills, both written and verbal.
  • Ability to maintain confidentiality and handle sensitive information.

Compensation and Benefits:

The estimated salary for this position is $45,000 - $60,000 per year, depending on experience. Our comprehensive benefits package includes health, dental, and 401(k) options, as well as opportunities for professional development and a collaborative work environment.

  • Executive Administrative Coordinator

    6 days ago

    Palm Beach Gardens, Florida, United States Randstad Full time

    At Randstad, we are seeking a highly skilled and organized Executive Administrative Coordinator to join our team. This role requires exceptional administrative support to ensure the smooth operation of our office.We offer a comprehensive compensation package, including an estimated salary range of $47,500 - $57,500 per year, based on qualifications and...

  • Insurance Administrative Specialist

    1 week ago

    Clearwater, United States Insurance Administrative Solutions Full time

    Are you looking for a rewarding career in the insurance industry? Do you have a passion for delivering exceptional customer service? We are seeking a talented Medicare Supplement Coordinator to join our team at Insurance Administrative Solutions.As a key member of our operations, you will be responsible for providing support to our clients by answering their...

  • Administrative Coordinator I

    1 week ago

    Clearwater, United States Nova Southeast University Full time

    In cooperation with the Program Director of the Cardiovascular Sonography program, the Administrative Coordinator I (Program Support Coordinator) is responsible for a wide range of activities involving the coordination and overall support of the prog Administrative, Coordinator, Student, Health, Equipment, Travel

  • Administrative Coordinator I

    15 minutes ago

    Clearwater, United States Nova Southeast University Full time

    In cooperation with the Program Director of the Cardiovascular Sonography program, the Administrative Coordinator I (Program Support Coordinator) is responsible for a wide range of activities involving the coordination and overall support of the prog Administrative, Coordinator, Student, Health, Equipment, Travel Learn More

  • Executive Administrative Assistant and Office Administrator

    3 weeks ago

    West Palm Beach, United States Amerant Full time

    Executive Administrative Assistant and Office Administrator The Executive Administrative Assistant and Office Administrator provides support to the West Palm Beach Executive Team, and other C-Suite Executives as needed. Acts as a liaison with the CEO's Senior Executive Assistant and works with the Chief People Officer and the Facilities Manager to ensure a...

  • Executive Administrative Assistant and Office Administrator FL

    1 day ago

    palm beach, United States Amerant Bank Full time

      Executive Administrative Assistant and Office AdministratorThe Executive Administrative Assistant and Office Administrator provides support to the West Palm Beach Executive Team, and other C-Suite Executives as needed. Acts as a liaison with the CEO’s Senior Executive Assistant and works with the Chief People Officer and the Facilities Manager to...

  • Administrative Coordinator

    6 days ago

    Newport Beach, United States Ascend Talent Solutions Full time

    Our client, a leading commercial real estate management and development company with a Class A portfolio committed to sustainability and diversity needs a strong multitasking Administrative Coordinator for a multi-tenant property with active facilities and space management.Job Description – The Administrative Coordinator will primarily focus on supporting...

  • Project Coordinator-Administrative

    5 months ago

    Clearwater, United States Pinellas County FL Full time

    The Project Coordinator-Administrative position functions as the Division’s representative in coordinating with departments, such as Real Estate Management, County Attorney’s Office, Engineering and Survey, and others for reviewing and if necessary obtaining access documents related to land issues involving the Division’s authority to perform its core...

  • Medicare Supplement Coordinator

    6 days ago

    Clearwater, United States Insurance Administrative Solutions Full time

    We are seeking a dedicated and compassionate Insurance Administrative Specialist to join our team at Insurance Administrative Solutions. In this role, you will be responsible for providing exceptional customer service to our clients, answering inquiries, and processing requests in accordance with quality standards.You will work in a fast-paced environment,...

  • Executive Administrative Assistant

    2 months ago

    Virginia Beach, United States PeopleShare Inc Full time

    PeopleShare is hiring for an Executive Administrative Assistant! The ideal candidate for this direct hire role with have previous experience as an Executive Assistant at the CEO/President level, is a master organizer, and has a talent for multitasking. If that sounds like you, apply today! Job Details: M-F, 8am- 5pm, nights as weekends as needed ...

  • Executive Administrative Assistant

    1 month ago

    Virginia Beach, United States PeopleShare Inc Full time

    PeopleShare is hiring for an Executive Administrative Assistant! The ideal candidate for this direct hire role with have previous experience as an Executive Assistant at the CEO/President level, is a master organizer, and has a talent for multitasking. If that sounds like you, apply today! Job Details: M-F, 8am- 5pm, nights as weekends as needed ...

  • Events and Administrative Coordinator

    6 days ago

    Clearwater, Florida, United States hrEdge Consulting Full time

    Job OverviewSaint Cecelia Parish in Clearwater, Florida has an immediate opening for a detail-oriented and organized individual to fill the role of Events and Administrative Coordinator. This is a part-time position.

  • Executive Office Coordinator

    1 week ago

    Newport Beach, California, United States Marriott Full time

    Job OverviewThe Executive Office Coordinator will be responsible for providing administrative support to the executive team, ensuring seamless day-to-day operations.

  • Administrative Coordinator

    2 weeks ago

    Daytona Beach, Florida, United States Unavailable Full time

    About the JobHalifax Health is seeking a highly skilled Administrative Assistant to provide exceptional support to the office and executive suite.Key ResponsibilitiesThis individual will perform all duties and coordinate all activities related to the Administrator/Department, ensuring seamless day-to-day operations and exceptional customer...

  • Administrative Coordinator II

    6 months ago

    Clearwater, United States Nova Southeastern University Full time

    Job Category: Non-Exempt Hiring Range: Pay Basis: Hourly Subject to Grant Funding?: No Essential Job Functions: 1. Coordinates activities / functions for dental school Program Director and other senior leadership within NSU-CDM as well as between NSU and external contacts such as students, patients, and other governing representatives. 2....

  • Office Coordinator

    1 week ago

    Redondo Beach, California, United States Regal Executive Search, LLC Full time

    **Job Title:** Office CoordinatorRegal Executive Search, LLC has an immediate opening for a detail-oriented and organized Office Coordinator in South Redondo Beach. This role will maintain office supply inventory, manage administrative tasks, and support the team.The successful candidate will have excellent communication skills, be proficient in Microsoft...

  • Executive Administrator

    3 weeks ago

    Newport Beach, United States Kimco Staffing Services Full time

    Job DescriptionJob DescriptionThrive as an Administrative Coordinator in Newport Beach!Are you an organized, tech-savvy professional with a knack for communication? We’re searching for a talented Executive Assistant to join our team in beautiful Newport Beach!? Position Details:Location: Newport Beach, CAPay: $35/hourSchedule: Monday - Friday, 8:00 AM -...

  • Administrative Coordinator

    1 week ago

    Clearwater, United States Kens Gutters Full time

    About the RoleWe are seeking a highly skilled Administrative Coordinator to provide exceptional office support in our team. As an Administrative Coordinator, you will play a vital role in ensuring the smooth operation of our business by performing various administrative tasks.

  • Executive Administrative Assistant and Office Administrator

    4 weeks ago

    West Palm Beach, FL, United States Amerantbank Full time

    Executive Administrative Assistant and Office AdministratorThe Executive Administrative Assistant and Office Administrator provides support to the West Palm Beach Executive Team, and other C-Suite Executives as needed. Acts as a liaison with the CEO’s Senior Executive Assistant and works with the Chief People Officer and the Facilities Manager to ensure a...

  • Executive Assistant, Finance Division

    4 weeks ago

    Clearwater, United States Pinellas County Government Full time

    Executive Assistant, Finance Division Location: 14 S. Ft. Harrison Ave., Clearwater, FL 33756 Schedule: Hybrid, in-office 3 days and remote 2 days available post training. The Clerk's Serving You spirit and your clerical acumen will be the center of our Division. The Executive Assistant will support the Chief Deputy Director and the finance leadership team...