Senior Administrative Coordinator

2 weeks ago

Ooltewah, Tennessee, United States SERVPRO Team Cuthbertson Full time
Job Overview

Salary Range: $46,000 - $52,000

Position Summary

The Executive Operations Assistant will deliver extensive administrative assistance primarily to the CEO and the executive team, ensuring the seamless and effective functioning of the executive office. This role demands a proactive individual capable of managing a diverse array of responsibilities, anticipating needs, working autonomously with minimal oversight, and coordinating the management of the CEO and executive team's schedules and priorities. We seek an organized, forward-thinking professional adept at enhancing operational processes. In this capacity, you will play a crucial role in our organization's growth and success.

Key Responsibilities

Administrative Support

  • Overseeing the CEO's calendar, including arranging meetings, appointments, and travel logistics.
  • Managing correspondence, encompassing emails, phone communications, and written correspondence.
  • Preparing and organizing documentation for meetings and presentations.
  • Maintaining both electronic and physical filing systems.
  • Ensuring an efficient and well-structured office environment.

Communication Management

  • Acting as the primary administrative liaison for internal and external stakeholders.
  • Drafting and refining reports, memos, and various documents.
  • Facilitating communication and information flow within the organization.

Project Coordination

  • Assisting in the planning and execution of projects and initiatives.
  • Monitoring progress and ensuring adherence to deadlines.
  • Collaborating with different departments and teams to ensure alignment.

Meeting and Event Management

  • Organizing and coordinating meetings, including preparing agendas and recording minutes.
  • Planning and overseeing company events, conferences, and other functions.

Financial Administration

  • Assisting with budget preparation and expense monitoring.
  • Managing invoices, receipts, and other financial documentation.
  • Preparing financial reports.

Confidentiality and Discretion

  • Handling sensitive information with the highest level of confidentiality.
  • Ensuring that all interactions and communications are conducted with discretion.

Personal Assignments

  • Managing personal tasks that assist the CEO in balancing professional and personal responsibilities.

Qualifications

Education

  • A Bachelor's degree is preferred, or a high school diploma with equivalent experience.

Experience

  • A minimum of 5 years of relevant experience as an Executive Assistant or in a similar administrative capacity, ideally within a corporate setting.

Skills

  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office or Google Workspace.
  • Ability to work independently with minimal supervision.
  • Capacity to multitask and prioritize in a dynamic environment. Flexibility and adaptability to changing work conditions.
  • High level of professionalism and discretion.
  • Strong problem-solving abilities and attention to detail.
  • Clean background check.
  • Fluency in English (written and verbal).
  • Valid driver's license and satisfactory motor vehicle record.

Physical and Work Environment

  • Typically involves working in an office environment with frequent computer use.
  • Ability to perform standard office-related physical tasks, including occasional lifting of up to 25 pounds.
  • Availability beyond standard work hours with occasional overtime required to meet deadlines or support the CEO or executive team, which may include occasional evening and weekend hours.
  • Travel is primarily local during business hours, although some infrequent out-of-area and overnight travel may be expected.

About SERVPRO Team Cuthbertson

SERVPRO is the leading brand in the disaster restoration industry, and Team Cuthbertson is one of the largest and most respected operators across SERVPRO's 2000+ franchise locations in the US and Canada. Family-owned and operated since its founding, Team Cuthbertson comprises multiple franchises and over 120 dedicated professionals in various market locations.

As we continue to expand our presence in these and other communities, we are fortunate to serve thousands of valued customers and clients throughout the United States each year. Our service offerings are always in demand, and we are available 24 hours a day to assist our residential and commercial customers and clients in what is often their greatest time of need. Our teams even respond to catastrophic weather events that leave homes, schools, hospitals, churches, and businesses devastated and reeling.

Our Mission

We attribute SERVPRO Team Cuthbertson's success to every one of our people, our continued investment in our business infrastructure, and our unwavering commitment to our company mission. We believe that if we don't strive to live these words every day, we will never achieve our full potential as a team or as a business. Our mission is: "To restore property and peace of mind for our customers."

What We Offer

  • Competitive pay with paid vacation, sick leave, and holiday pay.
  • Insurance (health, vision, dental, life & supplemental).
  • 401K with company match.
  • Career growth potential.
  • Continued investment in people and infrastructure.

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