Administrative Support Specialist
1 month ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Cal-Am Properties, Inc. As an Administrative Assistant, you will provide critical support to our managers, employees, and residents, ensuring the smooth operation of our community office.
Key Responsibilities:
- Provide administrative support to management and staff, including preparing reports, correspondence, and presentations.
- Manage the community office's general administrative activities, including scheduling, coordinating meetings, and arranging vendor services.
- Ensure confidentiality and control access to sensitive information, such as staff personnel files.
- Respond to inquiries and requests for information, requiring knowledge of departmental and company policies and procedures.
- Assist in budget preparation, tracking, and monitoring expenditures.
- Coordinate the preparation, development, and production of major documents, such as proposals and manuscripts.
- Implement changes or enhancements to procedures to improve productivity, efficiency, and service.
- Monitor employee performance and ensure timely completion of unit's work.
Requirements:
- High School diploma or equivalent required; Bachelor's degree preferred.
- 1-2 years of administrative experience, with some secretarial or specialized clerical experience.
- Strong communication and organizational skills, with attention to detail and ability to multitask.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in Microsoft Office and other software applications.
What We Offer:
- Competitive hourly rate of $20.00.
- Medical, dental, vision, vacation, and sick leave benefits.
- 401K plan with company match.
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