Administrative Support Specialist

3 days ago


Tampa, Florida, United States Hillsborough County Full time
Job Overview

The Hillsborough County is seeking a highly skilled Administrative Specialist II to support the Investigative Services Unit. As a key member of the team, you will be responsible for providing administrative assistance to investigators, preparing and typing responses to complainants and respondents, and maintaining accurate and confidential records.

Key Responsibilities
  • Prepare and type responses to complainants and respondents, including sworn complaints and affidavits.
  • Compose, edit, and type correspondence.
  • Respond to inquiries from complainants, respondents, witnesses, and government agencies to provide general or detailed information.
  • Act as liaison with witnesses and prepares subpoenas if necessary.
  • Maintain accurate and confidential records, including files and electronic documents.
  • Perform a variety of secretarial activities, including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
  • Coordinate the distribution of incoming and outgoing mail, and review and distribute incoming mail for the unit.
  • Perform business-related activities and functions regarding investigative office administrative practices and procedures.
Requirements
  • Bachelor's degree in the related area; AND
  • Three (3) years of administrative/secretarial experience which included one or more years as an Investigative Support Secretary. OR
  • An equivalent combination of education (not less than possession of a High School diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above; AND
  • Possession of a valid Florida Driver's License.
Working Conditions

This job is performed in a professional office environment. The incumbent will be required to sit for extended periods, lift boxed up to 30 pounds, open filing cabinets, and bend/stand as necessary.

Language

The working language for this position is English.



  • Tampa, Florida, United States St. Michael's Inc. Full time

    Administrative Specialist OpportunitySt. Michael's Inc. is seeking an experienced Administrative Specialist to support a Department of Defense (DoD) client. As the Administrative Specialist, you will provide end-to-end administrative support to our client, working closely with senior management to ensure seamless operations.About the RoleAs an Administrative...


  • Tampa, Florida, United States St. Michael's Inc. Full time

    About This RoleWe are seeking an experienced Administrative Specialist to support our Department of Defense client at St. Michael's Inc. in MacDill AFB, FL. As an Administrative Specialist, you will provide end-to-end administrative support to our client, working closely with senior management to coordinate meetings, conference calls, and events.Key...


  • Tampa, Florida, United States St. Michael's Inc. Full time

    Administrative Specialist OpportunitySt. Michael's Inc. is seeking a highly skilled Administrative Specialist to support a Department of Defense client. As the successful candidate, you will provide end-to-end administrative support to our client, working in a client-facing role that requires strong organizational and communication skills.About the RoleAs an...


  • Tampa, Florida, United States St. Michael's Inc. Full time

    About This RoleWe are seeking an experienced Administrative Specialist to support our Department of Defense client at MacDill AFB, FL. As the Administrative Specialist, you will provide end-to-end administrative support to our client, coordinating and scheduling meetings, conference calls, and other events. You will also manage the Directorate Lead's email,...


  • Tampa, Florida, United States St. Michael's Inc. Full time

    About the RoleSt. Michael's Inc. is seeking an experienced Administrative Specialist to support a Department of Defense (DoD) client. As the Administrative Specialist, you will provide end-to-end administrative support to our client, working closely with senior management to ensure seamless operations.Key ResponsibilitiesManage the email inbox of the...


  • Tampa, Florida, United States Marriott International Inc Full time

    About the Role:As a Property Administrative Specialist at Marriott International Inc, you will play a vital role in supporting various hotel functions. Your responsibilities will include providing administrative support, serving as a point of contact for clients and vendors, and acting as a liaison between the Sales Office and clients throughout the event...


  • Tampa, Florida, United States Arc Document Solutions Full time

    Job Title: Administrative SpecialistWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Arc Document Solutions. The ideal candidate will provide administrative support to various departments, ensuring the smooth operation of our office.Key Responsibilities:Assist with daily administrative tasks, including...


  • Tampa, Florida, United States HNTB Full time

    {"title": "Administrative Support Role", "description": "At HNTB, we are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team.Responsibilities:* Maintain multiple calendars and schedules appointments* Coordinate and schedule meetings and prepare meeting agendas* Coordinate and arrange travel and...


  • Tampa, Florida, United States HNTB Full time

    Job SummaryHNTB is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our team of employee-owners. As an Administrative Support Specialist, you will be responsible for maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing,...


  • Tampa, Florida, United States POS Company (Restaurant & Retail) Full time

    Job OverviewWe are looking for an Administrative Support Specialist to enhance our operational efficiency. This role involves performing various clerical and administrative tasks to contribute to the overall success of the organization.Key Responsibilities:Assist with data entry and organization of menusProvide support to customers by addressing inquiries...


  • Tampa, Florida, United States Marriott International Inc Full time

    About the RoleAs a Property Administrative Specialist at Marriott International Inc, you will play a vital role in supporting the smooth operation of our hotels. Your responsibilities will include providing administrative support across various departments, serving as a point of contact for clients and vendors, and acting as a liaison between the Sales...


  • Tampa, Florida, United States HNTB Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HNTB. As a key member of our administrative staff, you will provide critical support to our officers and managers, ensuring the smooth operation of our office.Key ResponsibilitiesMaintain multiple calendars and schedules appointments,...


  • Tampa, Florida, United States State of Florida Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the State of Florida Department of Transportation. As a key member of our staff, you will provide administrative support to our work unit, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the...


  • Tampa, Florida, United States nelsen corporation Full time

    About Nelsen CorporationNelsen Corporation is a leading OEM and distributor of residential and commercial water treatment systems and components, and drinking water products. With over 70 years of experience, we have established ourselves as a trusted partner in the industry.Job SummaryWe are seeking an administrative support specialist to join our team. The...


  • Tampa, Florida, United States Hillsborough Community College Full time

    **Job Summary:**Hillsborough Community College is seeking a highly skilled Administrative Support Specialist to provide effective and efficient daily office operations in our Clinical Liaison's Office. The successful candidate will be responsible for processing individual and client registrations, maintaining accurate records, and performing various...


  • Tampa, Florida, United States DAS Installers LLC, dba BDA Systems Co. Full time

    Job OverviewDAS Installers LLC, operating as BDA Systems Co., is a leading provider of communication equipment engineering and installation services across the United States. We specialize in the installation of our proprietary materials and components, catering to a diverse clientele engaged in similar projects.As an Administrative Support Specialist, you...


  • Tampa, Florida, United States The University of Tampa Full time

    Job SummaryThe University of Tampa is seeking a highly organized and detail-oriented Staff Assistant to provide administrative support to the Development and University Relations team. This role will assist development officers and alumni relations staff with various tasks, including gift processing, meeting/event preparation, and data entry.Key...


  • Tampa, Florida, United States The University of Tampa Full time

    Job SummaryThe University of Tampa is seeking a highly organized and detail-oriented Staff Assistant to provide administrative support to the Development and University Relations team. This role will assist development officers and alumni relations staff with various tasks, including gift processing, meeting/event preparation, and data entry.Key...


  • Tampa, Florida, United States Gracepoint Full time

    Job Summary**Job Title:** Administrative Support Specialist Forensics North**Job Summary:** We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Gracepoint. The successful candidate will provide administrative support to our clinical staff and clients within the Forensics Treatment Program North...


  • Tampa, Florida, United States Progressive Corp Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Claims Administrative Support Specialist to join our team at Progressive Corp. As a Claims Administrative Support Specialist, you will play a vital role in supporting our claims branch offices by ensuring essential administrative functions run smoothly.**Key Responsibilities**Provide...