Administrative Support Specialist

2 weeks ago

Tampa, Florida, United States Seminole Electric Full time
Job Summary

The Administrative Specialist provides administrative support to the Vice President & General Counsel and department staff in a professional and efficient manner.

Key Responsibilities
  • Assists in the development of presentation materials for meetings and acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions, and PowerPoint presentations.
  • Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements.
  • Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations.
  • Maintains calendar and appointments of the applicable Vice President and supports department Directors/Managers as required.
  • Arranges/coordinates departmental travel, prepares expense/reimbursement reports, and provides meeting planning and support.
  • Ensures department supplies are available and orders new equipment as needed.
Requirements
  • Associate or bachelor's degree in business management or related discipline.
  • Five (5) years' experience in an administrative, project management, or similar role is desirable.
  • Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education.
Core Competencies
  • Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven, and Professional.
Technical Competencies/Skills
  • Proficiency with computed-based applications (Microsoft Office applications, Document Control, SharePoint, Work Management, Time Keeping).
  • Basic Accounting, Contracts, Office Management, Budgeting.
Soft Competencies/Skills
  • Effective verbal/nonverbal, listening, and written communications.
  • Confidentiality, Customer Service Oriented, Efficiency, Organizational Skills, Planning, Problem-solving.
Working Conditions

Some travel and work outside of normal business hours. While working in certain areas of the plant, there is the potential for exposure to hazards typical of an industrial working environment.

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