Administrative Support Specialist

3 days ago


Tampa, Florida, United States State of Florida Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the State of Florida Department of Transportation. As a key member of our staff, you will provide administrative support to our work unit, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to the work unit, including scheduling meetings, reserving conference rooms, and reviewing and distributing incoming mail.
  • Assist with fiscal paperwork, including processing invoices and warrants, and maintaining a tracking system for the work unit's operating budget.
  • Handle travel arrangements for the work unit, including making travel arrangements and preparing travel authorizations and reimbursement forms.
  • Participate in public involvement activities, including tracking inventory of promotional items.
  • Serve as back-up for the work unit's SharePoint Site, ensuring links are working properly and content is up-to-date.
  • Locate and scan assigned property and equipment during the annual inventory process.
Requirements
  • A high school diploma or equivalent and prior experience in an office environment.
  • Ability to follow instructions, establish and maintain effective working relationships, and communicate effectively orally and in writing.
  • Knowledge of general office procedures and practices, as well as Microsoft software applications and databases.
What We Offer

The State of Florida offers a competitive total compensation package, including health insurance, life insurance, dental and vision insurance, and a retirement package. We also offer generous vacation and sick leave, 10 paid holidays a year, and career advancement opportunities.

Join our team and be part of the State of Florida's commitment to improving safety, enhancing mobility, and inspiring innovation in the Florida transportation system.



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