Senior Administrative Assistant

4 weeks ago

New York, New York, United States Capital One Services, LLC Full time
Job Summary

We are seeking an exceptionally bright and multitasking Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.

Key Responsibilities
  • Partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals.
  • Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
  • Drive key team activities and events, such as all-hands meetings, team meetings, conferences, ordering supplies and social events.
  • Prepare professional business communication documents, including memos, letters, and emails.
  • Build and maintain good business relationships with executives and administrative staff across the organization.
  • Participate in general administrative duties, such as copying, distributing mail, ad-hoc projects, committees, and group events.
  • Promote a fun and team-oriented work environment.
Requirements
  • High School Diploma, GED or equivalent certification.
  • At least 2 years of Administrative experience.
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
Preferred Qualifications
  • Associates Degree.
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
  • At least 3+ years of calendar management supporting multiple executives.
  • At least 1+ year of meeting and event planning experience.
  • Experience setting up video conference and Zoom/Skype technology for meeting users.
  • Experience planning ahead and managing time effectively.
  • Excellent written and verbal communication skills.
  • Excellent organizational skills.
About Capital One

Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace. We offer a comprehensive, competitive, and inclusive set of health, financial, and other benefits that support your total well-being.

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