Administrative Associate
2 weeks ago
This role provides administrative support to the Thompson Conference Center team, ensuring prompt and efficient service to clients and visitors. The successful candidate will act as a liaison between departments, maintaining clear communication and accuracy of correspondence in line with university policies. They will oversee records retention schedules and disposal, ensuring compliance with university procedures. Additionally, they will coordinate the hiring of student employees and assist in onboarding new staff members.
Finance and Accounting Support:
The Administrative Associate will assist in managing the daily financial processes related to the Thompson Conference Center. They will communicate with clients about their invoices, distribute invoices, and oversee the collections process. The candidate will also collaborate with the Academic Affairs Central Business Services team to reconcile invoices and serve as a delegated backup to the TCC accounting lead on client deposits. Furthermore, they will oversee ProCard reconciliation and perform research on account receivables for the in-house catering department.
Events Support:
The successful candidate will work directly with the TCC staff to monitor and support events. They will serve as a backup for conference coordinators, handling customer service needs of on-site conference clients. The candidate will also assist with answering questions for clients by reviewing the Mazevo event reservation system. They will update room reservation and technology requests for scheduled programs and events as necessary. Additionally, they will run billing or revenue reports in Mazevo and take the lead in organizing and facilitating internal departmental meetings.
Vendor Management:
The Administrative Associate will serve as the point of contact for internal and external vendors. They will develop and maintain vendor relationships, ensuring the delivery of services, performance monitoring, resolving issues, and negotiating contracts and agreements to secure favorable terms and prices. The candidate will generate vendor purchase orders throughout the year and ensure fulfillment of payment to vendors. They will also maintain vendor records in UT Box and coordinate parking permits with Parking and Transportation Services (PTS) for TCC Lot 40.
Maintenance and Facilities:
The successful candidate will provide support for TCC building maintenance and facilities efforts. They will generate maintenance requests and coordinate TCC Custodial Services for building needs. The candidate will track all facility trouble calls to completion and track monthly maintenance expenses on operations spreadsheets. They will also submit key requests for TCC operations and assist in maintaining the audio-visual inventory database and making corrections in Mazevo reservation system as needed.
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Administrative Associate
3 weeks ago
Austin, Texas, United States HVJ Associates Full time{"title": "Administrative Associate", "description": "Job SummaryAt HVJ Associates, we are seeking a highly organized and detail-oriented Administrative Associate to support our local operations. As a key member of our team, you will be responsible for ensuring the efficient processing of administrative tasks and maintaining compliance with company policies...
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Administrative Associate
2 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to provide administrative support to our team. The successful candidate will be responsible for processing bill payments and individual reimbursements, setting up new vendors, and preparing travel authorizations and arrangements for center staff and sponsored...
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Administrative Associate
1 week ago
Austin, Texas, United States The University of Texas at Austin Full timeJob Title: Administrative AssociateWe are seeking an experienced Administrative Associate to join our team at The University of Texas at Austin. This role will provide comprehensive administrative and business operations support for our university-wide outreach, recruitment, and retention programs for pre-college and undergraduate STEM students.Key...
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Administrative Associate
3 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeJob Title: Administrative AssociateWe are seeking an experienced Administrative Associate to join our team at the University of Texas at Austin. This role will provide comprehensive administrative support for our university-wide outreach, recruitment, and retention programs for pre-college and undergraduate STEM students.Key Responsibilities:Provide...
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Administrative Associate
2 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeAdministrative Support for the Texas Materials InstituteWe are seeking a highly organized and detail-oriented Administrative Associate to provide general administrative support to the Texas Materials Institute at the University of Texas at Austin.Key Responsibilities:Maintain and reconcile all research accounts, providing timely and accurate financial...
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Administrative Associate
3 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Associate to join our team at the University of Texas at Austin. This role will provide intricate administrative support, accounting, and facilitate business operations for the Thompson Conference Center (TCC).Key ResponsibilitiesProvide administrative support for the TCC team, including...
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Administrative Associate
2 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeJob Summary: We are seeking an Administrative Associate to join our team at the Department of Psychology. The successful candidate will provide administrative support to the department, ensuring the smooth operation of our daily activities. Key Responsibilities: • Assist with recruitment and hiring processes for staff and student positions • Process...
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Administrative Associate
1 month ago
Austin, Texas, United States The Walsh Group Full timeJob SummaryThe Walsh Group is seeking an experienced Administrative Assistant to provide administrative support to a Project, Regional or Service Group office. As a key member of our team, you will be responsible for providing exceptional customer service and support to our project team, vendors, and subcontractors.Key ResponsibilitiesAdministrative Support:...
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Senior Administrative Associate
4 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Associate to provide administrative support for the Texas Materials Institute's core facility center.Key ResponsibilitiesCoordinate billing and invoicing functions related to TMI core facilities, ensuring accuracy and timeliness.Provide assistance with financial...
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Administrative Associate
4 weeks ago
Austin, Texas, United States The University of Texas at Austin Full timeJob SummaryWe are seeking an Administrative Associate to provide administrative support to the Department of Psychology at The University of Texas at Austin. The successful candidate will assist with day-to-day operations, including recruitment and hiring processes, Workday processing, and client guidance.Key ResponsibilitiesAssist with recruitment and...
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Administrative Associate
4 weeks ago
Austin, Texas, United States The University of Texas at Austin Full timeJob SummaryWe are seeking an experienced Administrative Associate to join our team at the Department of Psychology. The successful candidate will provide administrative support for faculty, staff, and students, ensuring the smooth operation of our department.Key ResponsibilitiesAssist with recruitment and hiring processes for staff and student...
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Administrative Associate
2 weeks ago
Austin, Texas, United States The University of Texas at Austin Full timeJob SummaryWe are seeking an Administrative Associate to provide administrative support to the Department of Psychology at The University of Texas at Austin. The successful candidate will assist with day-to-day operations, including recruitment and hiring processes, Workday processing, and client guidance.ResponsibilitiesAssist with recruitment and hiring...
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Senior Administrative Associate
3 weeks ago
Austin, Texas, United States CAPPS, Inc. Full timeJob DescriptionAt CAPPS, Inc., we are seeking a highly skilled and experienced Senior Administrative Associate to join our team. This role will provide critical support to our Office of Analytics, Assessment, and Reporting, ensuring the effective and efficient operations of the office.Key ResponsibilitiesCoordinate and disseminate Public Information Requests...
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Administrative Associate
3 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to provide administrative, logistical, and operational support to CAPS and TALC. The successful candidate will be responsible for coordinating in-person and virtual events, managing event registration, and providing exceptional guest service.Key...
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Senior Administrative Associate
2 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Associate to join our team at the University of Texas at Austin. The successful candidate will provide administrative support to senior staff members, manage calendars, and coordinate events.Key ResponsibilitiesManage calendars for senior staff members and coordinate...
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Senior Administrative Associate
3 weeks ago
Austin, Texas, United States CAPPS, Inc. Full timeJob DescriptionAt CAPPS, Inc., we are seeking a highly skilled and experienced Senior Administrative Associate to join our team. This role will play a critical part in the effective and efficient operations of our office, providing administrative support to multiple divisions and contributing to the success of our organization.Key ResponsibilitiesCoordinate...
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Administrative Associate
2 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeAbout the RoleWe are seeking an experienced Administrative Associate to join our team at the University of Texas at Austin. As a key member of our administrative staff, you will provide critical support to the Moritz Center for Societal Impact within the Steve Hicks School of Social Work.Key ResponsibilitiesProvide administrative support to the Moritz...
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Senior Administrative Associate
3 weeks ago
Austin, Texas, United States CAPPS, Inc. Full timeJob DescriptionThe Texas Education Agency (TEA) is seeking a highly skilled Senior Administrative Associate to join our team. As a key member of our Office of Analytics, Assessment, and Reporting, you will provide advanced administrative support to our team, ensuring the effective and efficient operation of our office.Key ResponsibilitiesCoordinate and...
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Senior Administrative Associate
3 weeks ago
Austin, Texas, United States CAPPS, Inc. Full timeJob DescriptionThe Texas Education Agency (TEA) is seeking a highly skilled Senior Administrative Associate to join our team. As a key member of our Office of Analytics, Assessment, and Reporting, you will play a critical role in supporting the effective and efficient operations of the office.Key ResponsibilitiesCoordinate and disseminate Public Information...
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Senior Administrative Associate
6 days ago
Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Senior Administrative Associate to join our team at the University of Texas at Austin. As a key member of the Registrar's office, you will provide exceptional support to students, faculty, and staff, ensuring seamless operations and excellent customer service.Key ResponsibilitiesAdvise students...
