Administrative Associate

3 weeks ago


Austin, Texas, United States University of Texas at Austin Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Associate to provide administrative, logistical, and operational support to CAPS and TALC. The successful candidate will be responsible for coordinating in-person and virtual events, managing event registration, and providing exceptional guest service.

Key Responsibilities
  • Coordinate event logistics, including room reservations, Zoom management, and vendor contracts
  • Manage event registration, communicate with attendees and speakers, and coordinate with vendors
  • Provide on-site and online event support, including event setup and breakdown, waitlist admission, and chat discussion monitoring
  • Maintain productive relationships with the Population Research Center staff on behalf of CAPS and TALC
  • Provide timely action instructions to PRC staff for honorarium and consultant payments, expense reimbursements, and travel arrangements
  • Update data relevant to metrics for reporting to federal and university sponsors
  • Manage communications tasks, including listservs, website updates, social media posts, and announcements
  • Oversight and involvement in community outreach, graduate student council, and research subgroups of TALC
Requirements

The ideal candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team. A high school diploma or equivalent is required, with a minimum of 2 years of experience in a related field.



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