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Membership and Events Coordinator

2 months ago

Chicago, Illinois, United States Civic Committee of the Commercial Club of Chicago Full time

Overview of the Civic Committee of the Commercial Club of Chicago

The Civic Committee of the Commercial Club of Chicago is a prestigious organization comprising influential leaders from various sectors, including business, education, and philanthropy. Our members are united by a shared vision for the future of the Chicago region, emphasizing collaboration and the exchange of innovative ideas as essential components for success.

Historically, the Civic Committee has been at the forefront of addressing critical challenges within the Chicago area, contributing significantly to transformative initiatives that shape our community.

Position Overview

The role of the Assistant Director of Membership and Events is pivotal in achieving the operational goals related to membership and event management. This includes the comprehensive planning, execution, and oversight of various programs and monthly gatherings throughout the year. The individual will also manage the Salesforce database, ensuring accurate membership tracking and updating relevant information on the organization’s website.

This position offers an excellent opportunity for professional growth and skill development. It is ideal for candidates who are adaptable, eager to advance their careers, and interested in engaging with senior leaders from prominent organizations in the Chicago area. The successful candidate will leverage technology and innovative practices to enhance the membership experience, necessitating a strong comfort level with digital tools and a professional demeanor.

Key Responsibilities

  • Assist in organizing Club meetings, including venue selection, material preparation, vendor coordination, and attendance tracking.
  • Collaborate with the Director to secure and prepare speakers for events.
  • Oversee administrative tasks for the Civic Committee, including maintaining member databases and processing financial transactions.
  • Draft and distribute communications such as emails, invitations, and surveys.
  • Support the production of the annual Membership Directory, ensuring accuracy and adherence to timelines.
  • Contribute to the development of new programs and events that resonate with members.
  • Utilize Salesforce to streamline financial operations and track meeting costs.

Committee Support

  • Assist with Board and Committee meetings, including scheduling and documentation.
  • Monitor the status of new member proposals and track attendance.

Additional Duties

  • Coordinate with IT and external vendors for event technology setup.
  • Maintain and update the organization’s website and assist members with portal issues.
  • Manage inventory of printed materials and maintain internal calendars.
  • Participate in regular meetings with the Director of Membership & Events.

Qualifications

  • Bachelor's degree required.
  • 4-5 years of experience in event planning within a corporate or nonprofit environment preferred.
  • Familiarity with Salesforce is advantageous.
  • Exceptional organizational skills and attention to detail are essential.

Work Environment

The Civic Committee promotes a collaborative work culture, encouraging teamwork and collegiality. We offer flexible work arrangements to enhance employee effectiveness.

Equal Opportunity Employment

The Civic Committee is committed to providing equal employment opportunities and does not discriminate based on any legally protected characteristic.