Event Coordinator

6 days ago

Chicago, Illinois, United States Athenaeum Center for Thought & Culture Full time
Job Title: Events Manager

At the Athenaeum Center for Thought and Culture, we are seeking a highly skilled and organized Events Manager to join our team. As a key member of our operations team, you will be responsible for planning, coordinating, and executing all aspects of events, from concept to execution.

Responsibilities:
  • Oversee and lead planning, advancing, and execution of assigned rentals and internal events
  • Manage a variety of types of events, including live music performances, comedy shows, theater, dance, private parties, lectures, corporate events, receptions, and galas
  • Manage and coordinate scheduling of multiple venues and functions
  • Work with clients and internal team to understand detailed event needs and develop customized plans and roadmaps
  • Serve as the primary contact and liaison between users of the facility and the facility staff
  • Analyze any event-specific challenges, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of organizational objectives
  • Oversee and regularly communicate with internal departments to ensure advancing is progressing as scheduled and on time to meet all event deadlines
  • Review event size, attendance, and variables on a regular basis to evaluate required event staffing levels
  • Participate in venue tours and provide recommendations for best operations practices per event
  • Create and distribute final detailed event orders to every event to client and all departments
  • Run and manage final Production meetings with clients and/or internal team
  • Manage and communicate all day-of-event handoffs and ensure clients are set up for success
  • Assist as needed in the physical preparation of the building to meet the requirements of upcoming events
  • Assist on-site as needed at load-in and/or day-of-event functions
  • Coordinate and oversee all event services with preferred and outside third-party vendors
  • Coordinate and arrange any hospitality and travel needs for internal events and guests
  • Provide leadership and guidance for event personnel
  • Run production meetings and ensure effective communication between
  • Provide day-of-event client support and ensure rooms and are set up correctly
Requirements:
  • Minimum of 2 years of increasingly responsible experience in event management at a performing arts center, stadium, arena, convention center, or public facility setting
  • Minimum of 2 years of direct customer service experience
  • Ability to work a flexible schedule, including evening and weekend hours
  • Strong organizational skills
  • Strong attention to detail, highly structured
  • Excellent written and verbal communication skills
  • Excellent leadership and team management skills
  • Independent problem-solving and multitasking skills in a fast-paced, high-energy environment
  • Strong proficiency in computer skills, including use of MS Office or Google Suite
  • Experience with Momentus Elite, CRM, or other event management software is a plus
  • Knowledge of crowd management and control techniques
  • Knowledge of principles of supervision, scheduling, and training employees
  • Demonstrated familiarity with facility use contracts
  • Knowledge of fire and public safety regulations
  • Experience with budget preparation and control
  • Ability to lift 50lbs
What We Offer:
  • Pay Rate/Range: $50,000-70,000 per experience
  • Holiday and paid time off
  • Full benefits package including medical, dental vision, life insurance, disability, accident, flexible spending, and transit
  • 401(k) plan with excellent company match

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for events, we encourage you to apply for this exciting opportunity.

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