Administrative Assistant

1 day ago


Frankfort, Illinois, United States Whitsons Culinary Group Full time
Job Summary

We are seeking an experienced Administrative Assistant to provide clerical support to our Food Service Department. The successful candidate will be responsible for a wide range of administrative tasks, including data entry, payroll processing, and customer service.

Key Responsibilities
  • Provide administrative support to the Food Service Department, including data entry, payroll processing, and customer service.
  • Assist with the maintenance of attendance logs and process payroll weekly in ADP Rapid Pay System.
  • Oversee data entry in the computer system for lunch accounts, including all POS systems and Dine Central Accounting Systems.
  • Reconcile the amount of cash collected each day and close out all registers in the POS systems daily at High School.
  • Prepare all Deposits for High School, catering, and vending, and verify deposit log to ensure direct line of responsibility.
  • Maintain records for the school lunch program, including daily meal counts and revenue, and enter into the Dine Central Revenue System.
  • Process and mail (email) low balances reports accounts in Nutri-Kids POS system as needed.
  • Perform all functions for closing out each week and month, using Whitsons Standard closing checklist.
  • Assist Food Service Director with monthly inventory of all food, paper, cleaning, and USDA commodity.
  • Ability to understand and read menus for all schools.
  • Place food and paper orders as needed or required as per ordering calendar.
  • Receive all calls from satellite schools for daily lunch counts and forward to cooking staff to process daily.
  • Check menus for all satellite schools and set up daily all food, paper, etc needed to be delivered each day with the lunch of the day.
  • Complete printing of all marketing materials, daily signage, monthly promotions for each school building.
  • Read, understand, and implement all Whitsons Company policies effectively.
  • Help to train and cross-train team members as needed, and work with Director to conduct in-service classes for all team members on sanitation, safety, Haz-com, and customer focus.
  • Assist Food Service Director in completing on-site cashier audits, safety audits, and Quality Assurance Audits for all schools.
  • Complete all tasks assigned for Sales force as designated by Food Service Director.
  • Perform the following functions in the Dine Central Menu Program:
    • Print and distribute all production order records for each school weekly.
    • Gather and enter all finished production records into Dine Central Daily.
Requirements
  • High School Diploma or Associates Degree.
  • Basic bookkeeping skills and proficiency in computer applications (email, Outlook, Excel, Word).
  • Business Acumen.
  • Good phone skills.
  • Ability to work successfully with others.
Work Environment

The work environment is primarily in an office setting with a moderate noise level.



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