Administrative Assistant
4 weeks ago
We are seeking an experienced Administrative Assistant to provide clerical support to our Food Service Department. The successful candidate will be responsible for a wide range of administrative tasks, including data entry, payroll processing, and customer service.
Key Responsibilities- Provide administrative support to the Food Service Department, including data entry, payroll processing, and customer service.
- Assist with the maintenance of attendance logs and process payroll weekly in ADP Rapid Pay System.
- Oversee data entry in the computer system for lunch accounts, including all POS systems and Dine Central Accounting Systems.
- Reconcile the amount of cash collected each day and close out all registers in the POS systems daily at High School.
- Prepare all Deposits for High School, catering, and vending, and verify deposit log to ensure direct line of responsibility.
- Maintain records for the school lunch program, including daily meal counts and revenue, and enter into the Dine Central Revenue System.
- Process and mail (email) low balances reports accounts in Nutri-Kids POS system as needed.
- Perform all functions for closing out each week and month, using Whitsons Standard closing checklist.
- Assist Food Service Director with monthly inventory of all food, paper, cleaning, and USDA commodity.
- Ability to understand and read menus for all schools.
- Place food and paper orders as needed or required as per ordering calendar.
- Receive all calls from satellite schools for daily lunch counts and forward to cooking staff to process daily.
- Check menus for all satellite schools and set up daily all food, paper, etc needed to be delivered each day with the lunch of the day.
- Complete printing of all marketing materials, daily signage, monthly promotions for each school building.
- Read, understand, and implement all Whitsons Company policies effectively.
- Help to train and cross-train team members as needed, and work with Director to conduct in-service classes for all team members on sanitation, safety, Haz-com, and customer focus.
- Assist Food Service Director in completing on-site cashier audits, safety audits, and Quality Assurance Audits for all schools.
- Complete all tasks assigned for Sales force as designated by Food Service Director.
- Perform the following functions in the Dine Central Menu Program:
- Print and distribute all production order records for each school weekly.
- Gather and enter all finished production records into Dine Central Daily.
- High School Diploma or Associates Degree.
- Basic bookkeeping skills and proficiency in computer applications (email, Outlook, Excel, Word).
- Business Acumen.
- Good phone skills.
- Ability to work successfully with others.
The work environment is primarily in an office setting with a moderate noise level.
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