Document Management Specialist

5 days ago


Kingston, New York, United States Hyundai Engineering America, Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Controller to join our team at Hyundai Engineering America, Inc. The successful candidate will be responsible for managing the intake, handling, and storage of documentation, as well as ensuring seamless document operations.

Key Responsibilities
  • Handle intake, scanning, verification, and storing documents
  • Filing and archiving relevant documentation
  • Retrieving files for other employees and customers when needed
  • Create templates for documents, file types, and document databases
  • Review, edit, and update documents for accuracy and compliance
  • Control the flow of documents in and out of the department
  • Take charge of all document identification, classification, and filing
  • Collect and register all technical documents such as drawings and blueprints in the company's system
  • Reporting errors or developments regarding document storage
  • Conduct document audits to ensure they are current and accurately reflect recorded evidence
  • Ensure the secure destruction and disposal of sensitive documents
  • Updating and maintaining document management systems and physical records
  • Maintaining the security of confidential documents
  • Assist employees with accessing documents through the document management system
Requirements
  • Bachelor's degree in Business Administration, Construction Management, or related area
  • 2 years' experience in document management or similar position
  • Experience using document management systems
  • Proficient in Microsoft Office Suite
  • Proficient typing and editing skills
  • Detail-oriented and meticulous work ethic
  • Excellent written and verbal communication skills
  • Works well under pressure and meets tight deadlines
  • Fantastic organizational and time management skills
  • Strong decision-making and problem-solving skills
  • Professional integrity and sense of responsibility and accountability
Equal Employment Opportunity

Hyundai Engineering America, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.



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