Office Manager

17 hours ago


Williston, Vermont, United States AI Fire Full time
About the Role

We are seeking an experienced Office Manager to join our team at Impact Fire Services. As a key member of our administrative team, you will be responsible for providing exceptional support to our District Manager and ensuring the smooth operation of our office.

Key Responsibilities
  • Manage workflow and ensure deadlines are met
  • Schedule inspections for field employees
  • Implement programs as directed by management
  • Generate memos, emails, and reports as needed
  • Work with the General Manager on monthly billing
  • Answer incoming calls and assume receptionist duties
  • Oversee all office billing and contract setup
  • Schedule inspections and support the sales team
  • Generate and distribute weekly operations reports
  • Lead job cost and ticket costing efforts
  • Coordinate collections for district AR and work with the Finance team
  • Manage AP portal and elevate any exceptions with the District Manager
  • Manage office petty cash and check register
  • Monitor American Express report management
  • Post service trade time into GP and review timesheets in DayForce App
  • Coordinate with HR on new hires and terminations
  • Work with IT on system setup and Safety on OSHA requirements
  • Notify Nuvo Solutions for cell phones and iPads for district technicians
  • Maintain district office and technician licensing
  • Keep office stocked with general supplies
  • Coordinate fleet management needs
  • Liaise with the Safety team to ensure OSHA training and office safety requirements are met
Requirements
  • 5 years of office administrative and management experience
  • Prior supervisory experience
  • Current use of MS Office Suite in a proficient manner
  • Detail-oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner
What We Offer

We offer a competitive compensation package, including weekly pay, career advancement opportunities, and a comprehensive benefits program. Our company culture is collaborative and supportive, with a focus on employee growth and development.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.



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