Office Manager
17 hours ago
We are seeking an experienced Office Manager to join our team at Impact Fire Services. As a key member of our administrative team, you will be responsible for providing exceptional support to our District Manager and ensuring the smooth operation of our office.
Key Responsibilities- Manage workflow and ensure deadlines are met
- Schedule inspections for field employees
- Implement programs as directed by management
- Generate memos, emails, and reports as needed
- Work with the General Manager on monthly billing
- Answer incoming calls and assume receptionist duties
- Oversee all office billing and contract setup
- Schedule inspections and support the sales team
- Generate and distribute weekly operations reports
- Lead job cost and ticket costing efforts
- Coordinate collections for district AR and work with the Finance team
- Manage AP portal and elevate any exceptions with the District Manager
- Manage office petty cash and check register
- Monitor American Express report management
- Post service trade time into GP and review timesheets in DayForce App
- Coordinate with HR on new hires and terminations
- Work with IT on system setup and Safety on OSHA requirements
- Notify Nuvo Solutions for cell phones and iPads for district technicians
- Maintain district office and technician licensing
- Keep office stocked with general supplies
- Coordinate fleet management needs
- Liaise with the Safety team to ensure OSHA training and office safety requirements are met
- 5 years of office administrative and management experience
- Prior supervisory experience
- Current use of MS Office Suite in a proficient manner
- Detail-oriented and comfortable working in a fast-paced office environment
- Exceptional communication skills
- Superior organization skills and dedication to completing projects in a timely manner
We offer a competitive compensation package, including weekly pay, career advancement opportunities, and a comprehensive benefits program. Our company culture is collaborative and supportive, with a focus on employee growth and development.
We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.
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Field Service Technician
16 hours ago
Williston, Vermont, United States Usherwood Office Technology Full timeUsherwood Office Technology Field Service Technician Job DescriptionThis is a unique opportunity to join the Usherwood Office Technology Mentorship Program, a 12-week program designed to equip you with the skills and knowledge needed to succeed as a Field Service Technician. As a participant in this program, you will have the chance to learn from experienced...
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Field Service Technician Trainee
4 weeks ago
Williston, Vermont, United States Usherwood Office Technology Full timeJob OverviewUsherwood Office Technology is seeking a motivated and detail-oriented individual to join our Field Service Technician Mentee program. As a mentee, you will have the opportunity to learn the ins and outs of the Field Service Technician position and establish a career with our organization.Key ResponsibilitiesThe successful candidate will be...
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Office Support Specialist
6 hours ago
Williston, Vermont, United States PuroClean Managed Services of Williston Full timeJob Title: Full-Time Office Support StaffPuroClean Managed Services of Williston is seeking a highly organized and detail-oriented Office Support Staff member to join our team. As a key member of our operations team, you will be responsible for handling incoming calls, providing exceptional customer service, and assisting with digital marketing efforts.Key...
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Credit Risk Review Officer
2 weeks ago
Williston, Vermont, United States Community Financial System, Inc. Full timeJob Title: Credit Risk Review OfficerCommunity Financial System, Inc. is seeking a highly skilled Credit Risk Review Officer to join our team. As a key member of our credit risk management team, you will be responsible for performing thorough credit reviews to analyze adherence to loan policy and procedure, credit quality collateral valuation, accuracy of...
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Credit Risk Review Officer
2 weeks ago
Williston, Vermont, United States Community Financial System, Inc. Full timeJob Title: Credit Risk Review OfficerAt Community Financial System, Inc., we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division operates across Upstate New York, Northeastern Pennsylvania, Vermont, and Western Massachusetts. We offer a range of financial services, including...
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Credit Risk Review Officer
1 month ago
Williston, Vermont, United States Community Financial System, Inc. Full timeAbout the RoleCommunity Financial System, Inc. is seeking a highly skilled Credit Risk Review Officer to join our team. As a key member of our credit risk management team, you will be responsible for performing a variety of duties relating to the loan review function to assist in the ongoing management of credit risk.Key ResponsibilitiesConduct Thorough...
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Credit Risk Review Officer 3
4 weeks ago
Williston, Vermont, United States Community Financial System, Inc. Full timeJob SummaryWe are seeking a highly skilled Credit Risk Review Officer 3 to join our team at Community Financial System, Inc. This role is responsible for performing a variety of duties relating to the loan review function to assist in the ongoing management of credit risk.Key ResponsibilitiesConduct thorough credit reviews to analyze adherence to loan policy...
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Veterinary Hospital Operations Manager
3 weeks ago
Williston, Vermont, United States Rarebreed Veterinary Partners Full timeJob Title: Veterinary Office ManagerAt Rarebreed Veterinary Partners, we're seeking a highly skilled and compassionate Veterinary Office Manager to join our team. As a key member of our hospital staff, you'll play a vital role in ensuring the smooth operation of our veterinary hospital.Key Responsibilities:Provide exceptional customer service to clients and...
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Community Manager
3 weeks ago
Williston, Vermont, United States Regus Full timeAbout the RoleWe are seeking a highly skilled and experienced Community Manager to join our team at Regus. As a Community Manager, you will be responsible for the smooth operation of our business center, ensuring that our customers receive exceptional service and support.Key ResponsibilitiesManage the day-to-day operations of the business center, including...
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Industrial Hygiene and Building Sciences Manager
2 weeks ago
Williston, Vermont, United States Atlas Full timeJob Title: Industrial Hygiene and Building Sciences ManagerAtlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees in offices throughout the US. We are a great company...
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Dental Office Coordinator
12 hours ago
Williston, Vermont, United States Aspen Dental Full timeAbout Aspen DentalAt Aspen Dental, we're dedicated to providing exceptional patient care and a supportive work environment. As a Patient Coordinator, you'll play a vital role in creating lasting impressions and building trust with our patients.Key ResponsibilitiesProvide superior patient service with compassion and care, adhering to company policies,...
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Dental Office Coordinator
9 hours ago
Williston, Vermont, United States Aspen Dental Full timeAbout Aspen DentalAt Aspen Dental, we prioritize our patients' needs and provide a supportive environment for our team members to grow and thrive. Our best-in-class training program, competitive compensation, and flexible scheduling will help you succeed in your career.Job SummaryWe are seeking a Patient Coordinator to join our team. As a Patient...
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Sheet Metal Operations Manager
4 weeks ago
Williston, Vermont, United States New England Air Systems LLC Full timeSheet Metal Foreman Job DescriptionWe are seeking an experienced and skilled Sheet Metal Foreman to oversee the daily operations and workflow of sheet metal projects within our organization. The Sheet Metal Foreman will be responsible for managing a small team of sheet metal workers and ensuring that all projects are completed to the highest quality...
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Industrial Hygiene and Building Sciences Manager
2 weeks ago
Williston, Vermont, United States Atlas Full timeJob Title: Industrial Hygiene and Building Sciences ManagerAtlas is a leading provider of civil engineering, materials testing, and geotechnical consulting services for environmental, industrial, and infrastructure construction projects. As a nationwide leader, we have over 3,500 employees in offices throughout the US. Our commitment to quality and safety is...
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Industrial Hygiene and Building Sciences Manager
3 weeks ago
Williston, Vermont, United States Atlas Full timeJob Title: Industrial Hygiene and Building Sciences ManagerAtlas is a leading provider of civil engineering, materials testing, and geotechnical consulting services for environmental, industrial, and infrastructure construction projects. With a strong presence in the US, Atlas is committed to delivering high-quality services that meet the needs of its...
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HVAC Sales Account Manager
1 month ago
Williston, Vermont, United States The Source and Recruit Company Full timeJob SummaryWe are seeking a highly skilled and experienced HVAC Sales Account Manager to join our team at The Source and Recruit Company. As a key member of our sales team, you will be responsible for driving sales growth, developing new customer relationships, and providing exceptional service to our existing clients.Key ResponsibilitiesSystem Assessments:...
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HVAC Service Sales Account Manager
3 weeks ago
Williston, Vermont, United States The Source and Recruit Company Full timeJob Title: HVAC Service Sales Account ManagerJob Summary:Vermont Mechanical is seeking a highly skilled HVAC Service Sales Account Manager to join our team. As a key member of our Service team, you will be responsible for driving sales growth, developing new customer relationships, and ensuring client satisfaction.Responsibilities:Conduct system assessments...
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HVAC Service Sales Account Manager
2 weeks ago
Williston, Vermont, United States The Source and Recruit Company Full timeJob Title: HVAC Service Sales Account ManagerJob Summary:Vermont Mechanical is seeking a highly skilled HVAC Service Sales Account Manager to join our team. As a key member of our Service team, you will be responsible for supporting sales for existing Service accounts and driving sales growth by developing new customer relationships in the HVAC and...
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Administrative Support Specialist
18 hours ago
Williston, Vermont, United States Alutiiq Full timeJob Title: General Clerk IIIAlutiiq Career Ventures, LLC is seeking a highly skilled and detail-oriented General Clerk III to support our contract with the Department of Homeland Security (DHS), U.S. Citizenship and Immigration Service (USCIS), Office of Human Capital and Training (HCT).Job Summary:The General Clerk III will provide administrative,...
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Registration Clerk
4 weeks ago
Williston, Vermont, United States ClearChoiceMD Full timeJob SummaryWe are seeking a highly organized and detail-oriented Registration Clerk to join our team at ClearChoiceMD. As a key member of our front office staff, you will be responsible for ensuring a smooth and efficient patient registration process.Key Responsibilities:Greet patients in a friendly and professional mannerObtain and verify patient...