Sales Coordinator

7 days ago

Costa Mesa, California, United States Nippon Steel & Sumikin Bussan Americas, Inc. Full time
Job Description

Nippon Steel & Sumikin Bussan Americas, Inc. is seeking a highly organized and detail-oriented Sales Coordinator to support the sales team in various aspects of international trade and business operations.

Key Responsibilities
  • Internal Duties:
    • Process sales orders, purchase orders, and order profiles, ensuring accurate and timely entry into the system.
    • Finalize deliveries, arranging and tracking shipments as needed.
    • Register new vendors in Kintone and assist in entering information for credit applications.
    • Issue invoices based on terms and maintain inventory levels.
    • Enter data related to buying, selling, transporting, and coil tracking in both GP and Excel.
    • Manage and report on data statistics for imports and domestic sales by ports and countries.
    • Check documents for accuracy and communicate with customers, vendors, and suppliers as needed.
    • Monitor AR status and report issues to sales representatives and customers to mitigate overdue situations.
    • Assist in creating forecast numbers and book travel arrangements for business trips.
    • Report on news updates and changes related to the business.
    • Learn and use new EDI systems as requested.
    • Collaborate with accounting and other personnel on GP-related matters.
    • Create sales-related documents, such as invoices, packing lists, and sales confirmations.
    • Prepare month-end department reports and send internal reports to applicable parties.
    • Process invoices from vendors and forward to accounting for payment.
    • Create and process credit/debit memos and write-offs as necessary.
    • Handle documentation for claims and perform required claims processing with vendors.
    • Verify deductions/debits from customers for claims and interface with accounting.
    • Generate reports from GP and Excel as required.
  • External Duties:
    • Coordinate import documentation and clearance, and shipping to destination.
    • Communicate with custom brokers and instruct on import shipment details.
    • Follow up with suppliers and customers to obtain/release import/export documents.
    • Provide delivery instructions to port authorities, warehouses, brokers, and trucking companies.
    • Follow up with customer's accounting divisions for payments of past due invoices.
    • Reconcile inventory in warehouses to ensure accuracy and take corrective action if necessary.
  • Secondary Administrative Responsibilities:
    • Operate office equipment, such as calculators, scanners, printers, and duplicating machines.
    • Open and route incoming mail, answer correspondences, prepare outgoing mail, and answer the telephone in a professional manner.
Requirements
  • Associate's degree or equivalent (Bachelor's degree preferred)
  • Office/admin work experience preferred
  • Trading admin or trading-related work experience preferred
  • Inventory management experience is a plus
  • Fluent/business-level English
  • Japanese skill is not required but helpful
  • Excellent communication skills (written and verbal)
  • Logistics experience is a plus (import/export)
  • Proficient in Microsoft Office, especially in Word and Excel
  • ERP system experience is a plus (we are using GP)
  • Travel: 0-10% (possibly once a year)
  • Legally authorized to work in the United States

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