Office Coordinator

7 days ago


Costa Mesa, California, United States Window Works Full time
Job Opportunity

Window Works, a leading provider of architectural film solutions, is seeking a highly organized and detail-oriented Office Assistant/Coordinator to join our team in Costa Mesa. This part-time role offers the opportunity to work in a fast-paced, growth-oriented environment and contribute to the success of our commercial construction subcontracting business.

Key Responsibilities:

  • Manage and respond to customer inquiries, questions, and requests for samples and materials.
  • Maintain workflow, including assembling, addressing, stamping, and shipping outgoing 3M Window Film Sample Package Mailings, data sheets, and other collateral.
  • Collaborate with the Materials Manager to ensure timely delivery, routing, and pick-up of sales-related materials.
  • Unpack, verify, and record incoming sales-related tools, merchandise, or materials.
  • Develop and maintain organized filing systems for sales materials.
  • Document and update customer records based on interactions.
  • Develop and maintain a knowledge base of evolving 3M Window Film products and services.
  • Perform other office tasks as needed to support the office and sales team.

Requirements:

  • Minimum 3 years of experience in office administration, production, or related fields.
  • Excellent written and verbal communication skills with strong attention to detail.
  • Excellent customer service skills.
  • Ability to prioritize and multitask with strong organizational skills.
  • High proficiency in MS Office, Google Suite, and other cloud-based software.
  • High school GED or better, preferably some college education.
  • Previous experience in customer service or executive assistant roles is a plus.

What We Offer:

  • $18-$22/hour commensurate with experience.
  • Weekly pay.
  • Bonus eligibility.
  • CalSavers Retirement (CA State 401K).
  • Paid sick leave.
  • Full-time schedule (32+ hours) possible with full health benefits.

About Us:

Window Works is a 3M Commercial Solutions & Prestige Elite Architectural Film Dealer in the San Francisco Bay Area, specializing in design, architectural, sun control, heat rejection, security, safety, and interior window film and glass coatings applications. We also perform large architectural works of design, graphics, and custom art.



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