Administrative Support Specialist
5 days ago
Are you looking for a career boost in the business world? We have an exciting opportunity for an Administrative Assistant/Onsite Service Specialist to join our team in Downtown Chicago
Job Summary:As an Administrative Assistant/Onsite Service Specialist, you will be responsible for a variety of operational tasks, including operating high-volume duplicating and document imaging equipment, managing mail systems, and providing support for various office functions. You will work closely with our Site Manager or Supervisor to ensure the smooth operation of office equipment, handle incoming and outgoing mail, and maintain inventory records.
Responsibilities:- Process incoming mail from USPS, UPS, and FedEx, ensuring accuracy and accountability
- Utilize TRAC system to receive and track Accountable mail for streamlined management
- Manage outgoing accountable mail using and systems
- Maintain meticulous logs to record mail counts and other essential details
- Conduct mail deliveries to various floors throughout the building, ensuring timely distribution
- Meet physical requirements, including lifting up to 50 lbs as standards
- Provide support with light fleet duties such as toner replacement and troubleshooting
- Operate high-volume copy machines and perform finishing tasks such as binding
- Utilize document imaging systems and software efficiently
- Manage office tasks using MS Office and email systems
- Perform maintenance checks on copiers and troubleshoot issues as needed
- Maintain inventory records and distribute office supplies and mail
- Coordinate service calls and respond to customer inquiries
- Handle shipping and receiving tasks, including calculating charges for services
- Assist with meeting room setups and building occupant moves
- Perform occasional cleaning and light maintenance duties
- Operate various office equipment such as shrink-wrap machines, paper cutters, and postage meters
- Conduct filing duties, including archiving old documents when necessary
- Must have a Driver License with a good driving record. Driving is required when converted to permanent - to post office and other building (less than 5 miles) Customer vehicle - Dodge Caravan
- Ability to speak, read, write, and communicate verbally and in writing in the English language skills
- Computer skills would be a great and would allow for potential upward career paths
- Proficiency in operating office equipment and software systems
- Strong organizational and multitasking skills
- Ability to communicate effectively with customers and team members
- Attention to detail and ability to maintain accurate records
- Flexibility to work occasional overtime, including nights and weekends
- Physical capability to perform light maintenance tasks as required
We are a leading staffing agency in the region, providing temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws.
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