Administrative Support Specialist
4 weeks ago
Are you looking for a career boost in the business world? We have an exciting opportunity for an Administrative Assistant/Onsite Service Specialist to join our team in Downtown Chicago
Job Summary:As an Administrative Assistant/Onsite Service Specialist, you will be responsible for a variety of operational tasks, including operating high-volume duplicating and document imaging equipment, managing mail systems, and providing support for various office functions. You will work closely with our Site Manager or Supervisor to ensure the smooth operation of office equipment, handle incoming and outgoing mail, and maintain inventory records.
Responsibilities:- Process incoming mail from USPS, UPS, and FedEx, ensuring accuracy and accountability
- Utilize TRAC system to receive and track Accountable mail for streamlined management
- Manage outgoing accountable mail using and systems
- Maintain meticulous logs to record mail counts and other essential details
- Conduct mail deliveries to various floors throughout the building, ensuring timely distribution
- Meet physical requirements, including lifting up to 50 lbs as standards
- Provide support with light fleet duties such as toner replacement and troubleshooting
- Operate high-volume copy machines and perform finishing tasks such as binding
- Utilize document imaging systems and software efficiently
- Manage office tasks using MS Office and email systems
- Perform maintenance checks on copiers and troubleshoot issues as needed
- Maintain inventory records and distribute office supplies and mail
- Coordinate service calls and respond to customer inquiries
- Handle shipping and receiving tasks, including calculating charges for services
- Assist with meeting room setups and building occupant moves
- Perform occasional cleaning and light maintenance duties
- Operate various office equipment such as shrink-wrap machines, paper cutters, and postage meters
- Conduct filing duties, including archiving old documents when necessary
- Must have a Driver License with a good driving record. Driving is required when converted to permanent - to post office and other building (less than 5 miles) Customer vehicle - Dodge Caravan
- Ability to speak, read, write, and communicate verbally and in writing in the English language skills
- Computer skills would be a great and would allow for potential upward career paths
- Proficiency in operating office equipment and software systems
- Strong organizational and multitasking skills
- Ability to communicate effectively with customers and team members
- Attention to detail and ability to maintain accurate records
- Flexibility to work occasional overtime, including nights and weekends
- Physical capability to perform light maintenance tasks as required
We are a leading staffing agency in the region, providing temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws.
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Uline Full timeAdministrative Support SpecialistAbout the RoleUline is seeking an experienced Administrative Support Specialist to join our Executive Operations team. As a trusted partner, you will provide administrative support to our executive team, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to Uline's Executive Operations...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Careers Full timeWe are seeking an experienced Administrative Support Specialist to join our team at Careers In Nonprofits. As an Administrative Support Specialist, you will provide administrative and fundraising clerical support to the Development Coordinator.Key Responsibilities:Assist with copying, scanning, and working effectively with Microsoft Office productsSet up...
-
IT Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title: IT Administrative Support SpecialistLocation: Chicago, ILIndustry: Legal / Professional ServicesPay: $78,000 - $85,000 per yearAbout Our Client:Addison Group is seeking an experienced Administrative Assistant for our client, a leading global law firm with a reputation for excellence in providing a broad range of legal services.Job Description:In...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Tierra Environmental Services, Inc. Full timeAdministrative Support SpecialistTierra Environmental Services, Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our administrative departments.Key Responsibilities:Manage sales functions, including taking incoming service requests and generating physical mailingsProcess client billing...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full timeJob SummaryWe are seeking an experienced Administrative Specialist to join our team at the Metropolitan Water Reclamation District of Greater Chicago. As an Administrative Specialist, you will provide administrative support to our department, performing a variety of tasks such as document management, data collection, and coordination of internal...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Axelon Full timeJob SummaryAs an Administrative Support Specialist at Axelon, you will provide high-level administrative support to our team of surgeons. This role requires a minimum of 3 years of administrative experience, preferably in a hospital setting. Your responsibilities will include managing calendars, submitting expenses, and creating meeting agendas. You will...
-
Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States Career Group Full timeJob Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Career Group. As an Executive Assistant, you will provide comprehensive support to our partners and team members, ensuring seamless day-to-day operations.Key Responsibilities:Manage complex...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Thresholds Full timeJob Summary: We are seeking an Administrative Support Specialist to join our Care Coordination - IHPA team at Thresholds. As an Administrative Support Specialist, you will provide clerical and administrative support to the Director, including filing, typing, making meeting arrangements, taking minutes, and overseeing petty cash accounts.Key...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Thresholds Full timeJob SummaryThresholds is seeking an Administrative Support Specialist to join our Care Coordination - IHPA team. As an Administrative Support Specialist, you will provide critical support to the Director and program staff, ensuring the smooth operation of our programs.Key ResponsibilitiesAssist the IHPA team with day-to-day administrative operations,...
-
IT Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title: IT Administrative Support SpecialistLocation: Chicago, ILIndustry: Legal / Professional ServicesPay: $78,000 - $85,000 per yearAbout Our Client:Addison Group is seeking an experienced Administrative Assistant to provide critical support to senior IT leaders in our client's IT department.Job Description:In this position, you will serve as an IT...
-
Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States University of Illinois at Chicago Full timeJob SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at the University of Illinois at Chicago. The successful candidate will provide administrative supervision of the daily activities of the unit, including management of projects, programs, staff, and funds.Key ResponsibilitiesManage and coordinate unit projects and...
-
Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States Diamier, Inc. Full timeDiamier, Inc. is seeking an Administrative Support Specialist to provide part-time administrative assistance in a professional setting.The ideal candidate will be organized, detail-oriented, and possess excellent verbal communication skills.Responsibilities include:Maintaining and organizing filesGeneral office duties, such as answering the telephone,...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States AEG Full timeIn order to be considered for this role, after clicking on the application link and being redirected, you must fully complete the application process on the follow-up screen.The Administrative Support Specialist will provide administrative support to all departments as needed. Primarily administrative duties may include, but are not limited to, assisting...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Phoenix Global Corporation Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Phoenix Global LLC. As an Administrative Support Specialist, you will provide clerical and administrative support to all managers at the site, as well as support the Office Manager.Key ResponsibilitiesRun and monitor the truck scale...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Easy Recruiter Full timeAbout the roleWe are seeking an Administrative Support Specialist to join our team in King County. The successful candidate will provide administrative support to our audit teams, ensuring the smooth operation of our office.The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Compass Group USA Full timeJob Summary: We are seeking an Administrative Support Specialist to provide high-level administrative support to the Human Resources Director. The successful candidate will be responsible for performing a variety of administrative tasks, including payroll processing, benefits enrollment, and employee onboarding. Key Responsibilities:Provide exceptional...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Recruit Monitor Full timeAbout the JobWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Recruit Monitor. This is a full-time remote position that requires excellent communication and organizational skills.Job DescriptionThe successful candidate will provide administrative support to our department, including:Managing budgets...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States The Rockridge Group Full timeJob DescriptionJob Title: Administrative Support SpecialistKey Responsibilities:Provide comprehensive support to the Administration team, ensuring seamless day-to-day operations.Assist with administrative tasks, including data entry, filing, and record-keeping.Develop and maintain strong relationships with diverse personalities, including management,...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Chicago Metropolitan Agen Full timeJob OverviewThe Chicago Metropolitan Agency for Planning (CMAP) is seeking a highly skilled Administrative Support Specialist to provide exceptional support to the Executive Director and senior staff. As a key member of the team, you will be responsible for managing complex calendars, coordinating meetings, and performing a range of administrative tasks.The...
-
Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States Elevation Academy Full timeJob DescriptionElevation Academy seeks a highly organized and detail-oriented Administrative Support Specialist to provide essential administrative support to ensure efficient operations within the office.Key Responsibilities:Provide administrative support to ensure smooth day-to-day operations.Schedule and coordinate meetings, appointments, and travel...