Administrative Support Specialist
4 weeks ago
Job Summary
We are seeking an experienced Administrative Specialist to join our team at the Metropolitan Water Reclamation District of Greater Chicago. As an Administrative Specialist, you will provide administrative support to our department, performing a variety of tasks such as document management, data collection, and coordination of internal processes.
Key Responsibilities
- Coordinate administrative processes related to personnel selection, contract administration, budget preparation, and inventory management.
- Collect and compile information, generating basic reports and performing basic bookkeeping activities.
- Assist with routine budget activities, including entry of budget requests, coding expenditures, and monitoring available funds.
- Compose, format, and distribute correspondence, reviewing documents for completeness and accuracy.
- Manage paper and electronic records, entering, retrieving, and updating computerized file information.
- Direct the flow of information to and from a work group, assessing the urgency of incoming communications.
- Track completion of administrative tasks and assignments for assigned sections or work groups.
- Use computer applications for word processing, spreadsheets, basic database management, and other functions.
- Provide direction to administrative staff, assigning and reviewing work.
Requirements
To be successful in this role, you will need to have a strong understanding of administrative principles and practices, as well as excellent communication and organizational skills. You will also need to be proficient in computer applications and have the ability to work independently and as part of a team.
Qualifications
- Graduation from an accredited college or university with an associate's degree and three years of experience performing administrative tasks.
- Additional experience may be substituted for the required education on a year-for-year basis.
- Full-time study at an accredited college or university may be substituted for the required experience, to a maximum of two years.
Preferred Qualifications
- One year of service with the District as an Accounting Associate, Administrative Assistant, Secretary, Human Resources Assistant, or Administrative Specialist.
- Civil service status in one of the foregoing classifications.
-
Administrative Support Specialist
3 weeks ago
Chicago, Illinois, United States Uline Full timeAdministrative Support SpecialistAbout the RoleUline is seeking an experienced Administrative Support Specialist to join our Executive Operations team. As a trusted partner, you will provide administrative support to our executive team, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to Uline's Executive Operations...
-
IT Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title: IT Administrative Support SpecialistLocation: Chicago, ILIndustry: Legal / Professional ServicesPay: $78,000 - $85,000 per yearAbout Our Client:Addison Group is seeking an experienced Administrative Assistant for our client, a leading global law firm with a reputation for excellence in providing a broad range of legal services.Job Description:In...
-
Administrative Support Specialist
1 month ago
Chicago, Illinois, United States Tierra Environmental Services, Inc. Full timeAdministrative Support SpecialistTierra Environmental Services, Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our administrative departments.Key Responsibilities:Manage sales functions, including taking incoming service requests and generating physical mailingsProcess client billing...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Career Group Full timeJob Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Career Group. As an Executive Assistant, you will provide comprehensive support to our partners and team members, ensuring seamless day-to-day operations.Key Responsibilities:Manage complex...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Thresholds Full timeJob Summary: We are seeking an Administrative Support Specialist to join our Care Coordination - IHPA team at Thresholds. As an Administrative Support Specialist, you will provide clerical and administrative support to the Director, including filing, typing, making meeting arrangements, taking minutes, and overseeing petty cash accounts.Key...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States University of Illinois at Chicago Full timeJob SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at the University of Illinois at Chicago. The successful candidate will provide administrative supervision of the daily activities of the unit, including management of projects, programs, staff, and funds.Key ResponsibilitiesManage and coordinate unit projects and...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Diamier, Inc. Full timeDiamier, Inc. is seeking an Administrative Support Specialist to provide part-time administrative assistance in a professional setting.The ideal candidate will be organized, detail-oriented, and possess excellent verbal communication skills.Responsibilities include:Maintaining and organizing filesGeneral office duties, such as answering the telephone,...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States AEG Full timeIn order to be considered for this role, after clicking on the application link and being redirected, you must fully complete the application process on the follow-up screen.The Administrative Support Specialist will provide administrative support to all departments as needed. Primarily administrative duties may include, but are not limited to, assisting...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Phoenix Global Corporation Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Phoenix Global LLC. As an Administrative Support Specialist, you will provide clerical and administrative support to all managers at the site, as well as support the Office Manager.Key ResponsibilitiesRun and monitor the truck scale...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Easy Recruiter Full timeAbout the roleWe are seeking an Administrative Support Specialist to join our team in King County. The successful candidate will provide administrative support to our audit teams, ensuring the smooth operation of our office.The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Compass Group USA Full timeJob Summary: We are seeking an Administrative Support Specialist to provide high-level administrative support to the Human Resources Director. The successful candidate will be responsible for performing a variety of administrative tasks, including payroll processing, benefits enrollment, and employee onboarding. Key Responsibilities:Provide exceptional...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States The Rockridge Group Full timeJob DescriptionJob Title: Administrative Support SpecialistKey Responsibilities:Provide comprehensive support to the Administration team, ensuring seamless day-to-day operations.Assist with administrative tasks, including data entry, filing, and record-keeping.Develop and maintain strong relationships with diverse personalities, including management,...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Elevation Academy Full timeJob DescriptionElevation Academy seeks a highly organized and detail-oriented Administrative Support Specialist to provide essential administrative support to ensure efficient operations within the office.Key Responsibilities:Provide administrative support to ensure smooth day-to-day operations.Schedule and coordinate meetings, appointments, and travel...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title: Administrative Support SpecialistLocation: Chicago, ILIndustry: LegalPay: $60,000 - $85,000 annuallyAbout Our Client:Our client is a leading midsize law firm based in Chicago, offering a dynamic work environment and opportunities for career advancement.Job Description:We are seeking a dedicated Administrative Support Specialist to support our...
-
Administrative Support Specialist
4 weeks ago
North Chicago, Illinois, United States US Tech Solutions Full timeJob SummaryWe are seeking an experienced Administrative Support Specialist to join our team at US Tech Solutions. As an Administrative Support Specialist, you will provide general administrative support to our executives and teams, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to executives and teams,...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States American Bar Association Full timeThe American Bar Association is committed to advancing the rule of law in the United States and beyond. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our organization.Responsibilities may include receiving and handling telephone calls and emails, making travel and meeting arrangements, preparing...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Kareer Katalyst Full timeJob DescriptionWe are seeking an Administrative Support Specialist to support the daily operations of our Chicago office. This role will involve providing administrative assistance to our team, ensuring the smooth operation of our office.Key Responsibilities:Field inbound communications, answering phone calls and responding to email inquiries as...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Bank of Montreal Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our executives and teams, ensuring seamless day-to-day operations and contributing to the overall success of our business.Key ResponsibilitiesProvide administrative support to executives...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Levy Full timeJob SummaryLevy is seeking an Administrative Support Specialist to provide administrative support to the Human Resources Director on all personnel matters. The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.Key Responsibilities:Provides administrative support to the...
-
Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title: Administrative Support SpecialistLocation: On-siteIndustry: LegalPay: $55,000 - $57,000About Our Client:Addison Group is partnering with a well-established small law firm in downtown Chicago. This firm offers a close-knit team environment, opportunities for growth, and generous benefits for dedicated employees.Job Description:The Administrative...