Court Clerk Assistant

1 week ago


Richmond, California, United States Commonwealth of Virginia Full time

Job Overview

The Commonwealth of Virginia is seeking a skilled and detail-oriented individual to fill the role of Pre-Court Deputy Clerk. As a key member of our team, you will play a crucial part in ensuring the smooth operation of our Juvenile and Domestic Relations District Court.

About the Role

This position involves entering relevant data into the Juvenile Case Management System (JCMS) and processing required court documents, records, and papers. You will be responsible for signing and issuing routine court documents, such as summons, subpoenas, Guardian ad Litem (GAL) appointment sheets, and more. You will also be expected to follow established court guidelines and office procedures to ensure accuracy and efficiency.

Key Responsibilities

  • Enter petitions, motions, warrants, show causes, and other necessary documents per established procedures and protocol.
  • Schedule cases to the courts' docket using appropriate scheduling task types, per proper procedures.
  • Summon all required parties to court.
  • Prepare paperwork for the appointment of attorneys or GALs.
  • Enter Emergency Removal (ERO), Preliminary Removal (PRO), and Preliminary Child Protective Orders (CPOs) as needed when the duty docket is assigned to the respective courtroom.
  • Ensure that paperwork is scanned into the Juvenile Imaging System (JDIS) to maintain data quality and integrity.
  • Place appropriate files in the Court Mediator's box for review.
  • Process change of address and confidentiality requests.
  • Handle time-sensitive requests/processes with a sense of urgency.
  • Assist with the court's yearly statutory expungement process, including pulling files, removing papers, and re-filing files.
  • Provide back-up support to co-workers as needed and as appropriate.

Requirements

To be successful in this role, you should possess:

  • A high school diploma or equivalent.
  • Excellent data entry skills and attention to detail.
  • The ability to work independently and as part of a team, managing changing priorities with ease.
  • Strong initiative and the ability to complete tasks with minimal supervision.
  • Discretion and integrity when working with sensitive and confidential matters.

Educational Requirements

No specific educational requirements mentioned beyond the high school diploma or equivalent.

Salary Information

We offer an estimated annual salary of $45,000-$55,000 based on experience and qualifications.


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