Current jobs related to Executive Support Coordinator - Washington, Washington, D.C. - Fuel Talent

  • Executive Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Odgers Berndtson US Full time

    About the PositionWe are seeking a highly organized and detail-oriented Search Coordinator to join our team at Odgers Berndtson US. As a key member of our search team, you will be responsible for coordinating search assignments, facilitating communication with clients and candidates, and ensuring the smooth execution of search projects.Key...

  • Executive Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Odgers Berndtson US Full time

    About the PositionWe are seeking a highly organized and detail-oriented Search Coordinator to join our team at Odgers Berndtson US. As a key member of our project team, you will be responsible for coordinating search assignments, facilitating meetings, and ensuring seamless communication with clients and candidates.The successful candidate will possess...

  • Executive Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Destinations International Full time

    Job DescriptionAs a key member of the Destinations International team, the Executive Coordinator will provide comprehensive support to the Chief Operating Officer (COO), ensuring the smooth management of daily operations and strategic initiatives.This role encompasses a range of responsibilities, including calendar coordination, meeting preparation,...

  • Executive Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States National Organization for Women (NOW) Full time

    Job SummaryThe Executive Coordinator is a key member of the National Organization for Women (NOW) team, providing administrative support to the president and other senior staff members. This role requires excellent organizational skills, attention to detail, and the ability to communicate effectively across different mediums.Key Responsibilities Manage the...

  • Senior Executive Coordinator

    1 week ago

    Washington, Washington, D.C., United States USA for UNHCR Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Executive Coordinator to join our team at USA for UNHCR. This is a unique opportunity to work with a dynamic organization and contribute to the success of our mission.The successful candidate will provide administrative support to the Executive Director and Vice President, Strategy & Impact,...

  • Executive Event Coordinator

    5 days ago

    Washington, Washington, D.C., United States Compass Group, North America Full time

    Compass Group, North America is a leading foodservice and support services company. We are seeking an Executive Event Coordinator to join our team in Washington DC. This is a full-time position with a salary range of $65,000 to $85,000 per year, depending on experience. As an Executive Event Coordinator, you will be responsible for the successful execution...

  • Senior Executive Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States USA for UNHCR Full time

    Job SummaryUSA for UNHCR is seeking a highly skilled and experienced Senior Executive Coordinator to join our Executive Office team. The successful candidate will provide logistical, project, and administrative support to the Executive Director and Vice President, Strategy & Impact, as well as other senior leadership team members.This is a unique opportunity...

  • Executive Support Specialist

    7 days ago

    Washington, Washington, D.C., United States SourcePro Search, LLC Full time

    We are seeking a highly skilled Senior Executive Assistant to provide exceptional administrative support to the CEO and COO of a leading development, fund, and asset management firm specializing in public infrastructure.The ideal candidate is a highly organized, proactive individual capable of managing a diverse range of administrative and executive support...

  • Executive Support Specialist

    1 week ago

    Washington, Washington, D.C., United States PSG Global Solutions Careers Full time

    Job Title: Executive AdminAbout the RoleWe are seeking an experienced Executive Admin to provide administrative support to executive-level individuals. The ideal candidate will have a strong background in administration and excellent communication skills.Key ResponsibilitiesProvide administrative support to executive-level individuals, including scheduling...

  • Executive Coordinator

    1 week ago

    Washington, Washington, D.C., United States Puzzle HR Full time

    Job DescriptionPatomak Global Partners is a leading financial sector consulting firm that provides expert advice to clients on complex strategy and compliance challenges.We are seeking a highly skilled Executive Coordinator to join our team in Washington, D.C. The successful candidate will provide administrative support to our senior executives, manage...

  • Executive Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Beacon Hill Full time

    About the JobWe are seeking a highly skilled Executive Coordinator to join our team in Washington, DC. As a key member of our department, you will be responsible for managing the day-to-day administrative and operational needs of the team.Key Responsibilities:Coordinate and support events such as board meetings, conferences, and engagement activities.Manage...

  • Executive Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States ROCS Grad Staffing Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide executive-level support to our leadership team. The ideal candidate will have a minimum of 2+ years of experience in a fast-paced team environment and possess excellent interpersonal skills.Key ResponsibilitiesProvide administrative support to the EVP and...

  • Executive Support Specialist

    1 week ago

    Washington, Washington, D.C., United States Enlightened, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Enlightened, Inc.The ideal candidate will have 3-5 years of experience in a fast-paced executive-level environment, with a proven ability to meet deadlines while managing multiple projects and shifting priorities.The Executive Support Specialist...

  • Executive Support Specialist

    7 days ago

    Washington, Washington, D.C., United States Tech Marine Business Full time

    Job SummaryTech Marine Business is seeking an experienced Executive Assistant to provide high-level support to the Team Ships Front Office (TSFO). The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesPrepare executive-level briefings,...

  • Executive Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Rividium Inc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide comprehensive secretarial and administrative support to various levels of our organization. This role is integral to our operations and is considered key personnel.Key Responsibilities:Provide a wide range of secretarial and administrative services,...

  • Executive Support Specialist

    1 week ago

    Washington, Washington, D.C., United States VTG Full time

    Job SummaryVTG is seeking a highly skilled Senior Executive Assistant to provide executive-level support in a fast-paced environment. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently with minimal supervision.Key Responsibilities* Manage the executive's schedule and...

  • Executive Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Ajilon Full time

    Ajilon Job OpportunityWe are seeking a highly skilled and organized Executive Assistant to join our team at Ajilon.Key Responsibilities:Provide administrative support to the executive team, ensuring seamless day-to-day operations.Manage the CEO's email account and calendar, coordinating appointments and meetings.Compose and prepare correspondence, reports,...

  • Executive Support Specialist

    4 weeks ago

    Washington, Washington, D.C., United States ROCS Grad Staffing Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our EVP and SVP. The ideal candidate will have a minimum of 2+ years of experience in a fast-paced team environment and possess excellent interpersonal skills.Key ResponsibilitiesProvide administrative, logistical, and project...

  • Executive Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Randstad Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Executive Support Specialist to provide administrative, logistical, and project management support to our executive team. The ideal candidate will have 3+ years of experience in executive assistant, administrative assistant, and/or project management roles in a fast-paced team environment.Key...

  • Executive Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Tech-Marine Business Inc Full time

    Job SummaryTech-Marine Business Inc is seeking a highly skilled Executive Assistant to support the Team Ships Front Office (TSFO). The ideal candidate will possess excellent communication and organizational skills, with the ability to manage complex schedules and correspondence.Key ResponsibilitiesPrepare high-quality briefings, reports, and documentation in...

Executive Support Coordinator

2 months ago

Washington, Washington, D.C., United States Fuel Talent Full time

Administrative Operations Specialist

Fuel Talent is collaborating with Global Health Labs to identify a skilled Administrative Operations Specialist to join their global administrative team. The ideal candidate will exhibit strong business insight and coordination capabilities, alongside the ability to effectively interact with both internal and external stakeholders. A preference for working in a small, entrepreneurial setting that is mission-focused, results-oriented, and community-driven is essential.

This position is a full-time role that operates in a hybrid model, requiring onsite presence multiple days a week.

Organization Overview:

Global Health Labs, Inc (GH Labs) is a nonprofit entity established in 2020 by Gates Ventures and the Gates Foundation, with a visionary mission to create innovative solutions that address unmet needs in primary healthcare.

With a dedicated team of approximately 100 scientists, researchers, and global health professionals, GH Labs is committed to developing groundbreaking solutions to bridge critical technology gaps in low-resource settings, focusing on:

  • Diagnostics ('Dx')
  • Maternal, Newborn & Child Health ('MNCH') Tools for Primary Healthcare Centers
  • Primary Healthcare Center ('PHC') Hardware and Equipment

Recent advancements from the GH Labs team include a new COVID-19 antigen test, a novel ultrasound technology for low-resource environments, an AI-enabled tool for cervical cancer detection in primary care, and a vaccine cold chain container.

Role Summary:

The Administrative Operations Specialist will deliver a diverse range of administrative and organizational support, aligning with GH Labs' mission. This role will oversee all travel-related services within the organization and assist with various projects, as well as plan and coordinate team and company-wide events that reinforce the organization's mission and culture. The ideal candidate will possess a passion for administrative tasks, thrive in a dynamic environment, and excel in time management, organization, and planning.

As part of the GH Labs Support Network, responsible for the core operational and administrative needs, the Administrative Operations Specialist will work collaboratively with colleagues across the organization and establish relationships with key stakeholders and external partners.

Key Duties and Responsibilities:

The Administrative Operations Specialist will work as a team member to ensure consistent administrative support aligned with the organization's mission. Responsibilities include:

- Calendar Management:

  • Assist in scheduling internal and external meetings, coordinating across multiple time zones.
  • Manage business guest logistics, including conference room arrangements, AV, and catering.

- Team Meeting and Event Coordination:

  • Plan and schedule team meetings, whether onsite, offsite, hybrid, or virtual.
  • Prepare and distribute meeting materials as necessary.
  • Act as the onsite point of contact when required.

- Expense Reporting:

  • Prepare, process, and submit expense reports for senior leadership.

- Travel Services Administration:

  • Serve as the point of contact for all travel-related services, including visa processing.
  • Input and track travel data.
  • Manage travel security and relationships.
  • Assist in maintaining and updating travel-related documents and policies.

- Support Organizational Culture Efforts:

  • Fulfill catering requests for company-wide events and ensure proper staffing.

- Provide backup support for other Administrative Operations Specialists as needed.

- Proactively address the varying needs of teams and engage in team-specific projects.

Required Skills and Experience:

  • College degree or equivalent relevant professional experience.
  • 3 years of progressive experience in administrative or coordinator roles within a fast-paced environment.
  • Ability to manage multiple requests, prioritize tasks, and meet deadlines.
  • Excellent oral and written communication skills.
  • Experience in event planning for both small and large gatherings.
  • Proficient in MS Office Suite, particularly Outlook, OneNote, and MS Teams; proficiency in SharePoint, PowerPoint, and Excel is a plus.
  • Strong attention to detail and critical thinking skills.
  • Passion for administrative work and a collaborative approach to tasks.
  • Interest in organizations focused on global health innovations.

Eligibility:

New employees must present proof of eligibility to legally work in the U.S.

Pay & Benefits:

GH Labs is committed to equitable compensation for similar work. The estimated salary range for this position is competitive, with a focus on hiring within a specific range that allows for future growth based on performance and contributions. GH Labs offers a comprehensive benefits package, including medical, dental, vision, life insurance, and a generous employer match for retirement savings. Employees enjoy flexible time off, paid holidays, and family leave, along with wellness programs and mental health resources.