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Chief Executive Officer's Executive Assistant

2 months ago

Houston, Texas, United States Recruitz Staffing Full time

Exciting Opportunity: Executive Assistant to the CEO at Recruitz Staffing

Recruitz Staffing, a frontrunner in healthcare staffing solutions, is in search of a remarkable Executive Assistant to enhance our executive team. If you excel in organization and have a passion for assisting top-tier executives, this position may be your next career advancement.

Position Overview

  • Position Title: Executive Assistant
  • Division: Executive Leadership
  • Department: Office of the CEO
  • Team: Executive Support
  • Reports to: Chief Executive Officer
  • Employment Type: Full-Time
  • Salary Range: $80,000 - $110,000 per annum (commensurate with experience)
  • Employment Status: Exempt
  • Work Schedule: Monday to Friday, 9:00 AM - 5:00 PM

Assessment Process

  1. Skills assessment (Microsoft Office Suite, calendar management, email etiquette)
  2. Personality assessment (DISC or similar)
  3. Situational judgment test
  4. Writing sample

Desired Attributes

  • Outstanding organizational and time management capabilities
  • Keen attention to detail and precision
  • Exceptional written and verbal communication skills
  • Ability to maintain discretion and confidentiality
  • Proactive problem-solving mindset
  • Flexibility and adaptability
  • Professional demeanor and composure under pressure
  • Collaborative team player with a positive outlook

Interview Procedure

  1. Initial phone screening with HR
  2. Virtual interview with HR Manager
  3. In-person interview and skills assessment with the current Executive Assistant to the CEO
  4. Final interview with the CEO
  5. Reference checks and background verification

Role Responsibilities

As the Executive Assistant at Recruitz Staffing, you will be instrumental in supporting our CEO and ensuring the efficient functioning of our executive office. Your duties will encompass:

  • Overseeing the CEO's intricate calendar, including scheduling meetings, appointments, and travel arrangements
  • Serving as the primary liaison for internal and external stakeholders
  • Drafting and refining correspondence, presentations, and reports
  • Organizing and maintaining files and documentation
  • Coordinating executive meetings, including board meetings and leadership team sessions
  • Managing confidential and sensitive information with the highest level of discretion
  • Assisting with special projects and research as required
  • Collaborating with other departments to facilitate communication and project execution

Qualifications

  • 3+ years of experience as an Executive Assistant, ideally in a healthcare or fast-paced corporate setting
  • Advanced proficiency in Microsoft Office Suite and Google Workspace
  • Familiarity with CRM systems and project management tools
  • Strong problem-solving abilities and capacity to work autonomously
  • Excellent interpersonal skills and ability to engage with all levels of management

Why Consider Recruitz Staffing?

  • Be part of a company that's transforming healthcare staffing
  • Collaborate directly with senior leadership and influence organizational direction
  • Opportunities for professional development
  • Vibrant company culture with team-building activities and wellness initiatives

At Recruitz Staffing, we are dedicated to cultivating a diverse and inclusive workplace. We welcome applications from candidates of all backgrounds and experiences.