Office Administration Specialist

2 weeks ago


Auburn, Alabama, United States Auburn Full time
Position Overview

Position Information

Requisition Number: S3821P

Department: Mathematics & Statistics

Division: College of Sciences & Math

Position Title: Administrative Support Associate

Job Class Code: DA02AB

Appointment Status: Full-time

Job Summary: The Department of Mathematics and Statistics at Auburn University is in search of an Administrative Support Associate. This role involves providing diverse administrative and clerical assistance to the department's Chair, Faculty, and Staff.

Auburn University: More than just an educational institution, Auburn is a dynamic community where individuals unite to create a meaningful impact. Our dedication to students, employees, and the wider community is evident throughout our campus and beyond.

Impactful Work: At Auburn, our endeavors transform lives. From pioneering research and innovative teaching to efficient administrative operations and community engagement, every action contributes to positive change. We are committed to making a significant difference in the lives of others.

Employee Support: Auburn values its employees as its most significant asset. With comprehensive benefits, educational opportunities, and a nurturing work environment, it is a place where you can flourish. Our offerings include health insurance and retirement plans, ensuring that you are well taken care of.

Longevity at Auburn: The average tenure of an Auburn employee is approximately 10 years. This is a testament to Auburn's investment in its people. We are not merely a workplace; we are a family that grows, learns, and builds enduring relationships together.

Community and Environment: The Auburn/Opelika area radiates small-town charm and hospitality. With rich traditions, outstanding educational institutions, and lively downtown areas, it is a place where you will feel welcomed. Additionally, our central location in the Southeast provides convenient access to major cities and beautiful beaches.

Inclusive Workplace: We are dedicated to creating an environment where everyone feels appreciated and respected. We celebrate diverse perspectives, backgrounds, and experiences. When you join Auburn, you become part of a vibrant community that values authenticity and inclusivity.

Key Responsibilities:
  • Order educational materials
  • Welcome and guide visitors
  • Address phone inquiries
  • Submit maintenance requests
  • Assist instructors with basic classroom technology
  • Copy documents
  • Manage inventory and order office supplies
  • Handle mail for faculty and staff
  • Support in-house events
  • Maintain bulletin boards
  • Reconcile purchasing card transactions
  • Process travel reimbursements
  • Schedule appointments for the administrative office
  • Oversee classroom reservations
  • Perform other administrative tasks as needed
Minimum Qualifications:

Level I: High school diploma or equivalent with two years of experience in administrative support services.
Level II: High school diploma or equivalent with four years of experience in administrative support services.

Degrees may substitute for years of experience.

Essential Skills:
The position requires strong written and interpersonal communication skills, proficiency in Microsoft Office software (Word, Excel, Outlook, etc.), the ability to operate basic office equipment, and the capability to work collaboratively as part of a team.

Salary Range: $31,200 - $45,800

Job Category: Administrative

EEO Statement: Auburn University is committed to fostering an inclusive and diverse campus environment. We encourage applications from women, underrepresented groups, individuals with disabilities, and veterans. Auburn University is an affirmative action/equal opportunity employer, ensuring equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

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