Office Administration Specialist

2 weeks ago


Auburn, Alabama, United States Auburn Full time

Position Overview
The Department of Mathematics and Statistics is in search of an Administrative Support Associate to provide essential administrative and clerical assistance to the department's leadership and staff.

About Auburn University
Auburn University is a dynamic institution dedicated to fostering a community where individuals come together to effect meaningful change.

Impactful Contributions:
At Auburn, our endeavors transform lives. From pioneering research and innovative education to effective administrative practices and community engagement, every role plays a part in driving positive outcomes.

Employee Support:
Auburn values its employees as its most significant asset. With a comprehensive benefits package, opportunities for professional development, and a nurturing work atmosphere, it is a place where you can excel.

Longevity at Auburn:
The average tenure of an employee at Auburn is 10 years, reflecting the institution's commitment to investing in its workforce.

Inclusive Environment:
We are dedicated to creating a workplace where every individual feels appreciated and respected.

Key Responsibilities:
- Order and manage textbooks
- Welcome and guide visitors
- Address phone inquiries
- Submit requests for building maintenance
- Assist educators with basic classroom technology
- Perform copying tasks
- Maintain inventory and order office supplies
- Handle mail for faculty and staff
- Support in-house events
- Update building bulletin boards
- Reconcile purchasing card transactions
- Process travel reimbursements
- Schedule appointments for the administrative office
- Manage classroom bookings
- Undertake additional administrative tasks as needed

Qualifications:
Minimum Requirements:
Level I: High school diploma or equivalent with two years of experience in administrative support services.
Level II: High school diploma or equivalent with four years of experience in administrative support services. Relevant degrees may substitute for years of experience.

Essential Skills:
The role necessitates exceptional written and verbal communication abilities, proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.), familiarity with basic office equipment, and the capability to collaborate effectively within a team.

Desired Attributes:
Auburn University is committed to fostering a diverse and inclusive campus environment. We encourage applications from women, underrepresented groups, individuals with disabilities, and veterans.



  • Auburn, Alabama, United States Auburn Full time

    Position OverviewPosition InformationThe Office Administration Specialist plays a crucial role in supporting the Alabama Cooperative Extension System's initiatives focused on rural health. This part-time position is designed to enhance community health services through effective administrative support and coordination of various programs.Key...


  • Auburn, Alabama, United States Auburn Full time

    Position OverviewThe Department of Mathematics and Statistics at Auburn University is in search of an Administrative Support Associate. This role is essential in providing comprehensive administrative and clerical assistance to the department's leadership, faculty, and staff.Impactful Contributions:At Auburn, our endeavors lead to transformative outcomes....


  • Auburn, Alabama, United States Auburn Full time

    Position OverviewThe Department of Mathematics and Statistics at Auburn University is in search of an Administrative Support Associate. This role is essential in providing comprehensive administrative and clerical assistance to the department's leadership, faculty, and staff.Impactful Contributions:At Auburn, our initiatives are designed to create...


  • Auburn, Alabama, United States Auburn Full time

    Position OverviewPosition InformationRequisition Number: S3821PDepartment: Mathematics & StatisticsDivision: College of Sciences & MathPosition Title: Administrative Support AssociateJob Class Code: DA02ABAppointment Status: Full-timeJob Summary: The Department of Mathematics and Statistics at Auburn University is in search of an Administrative Support...


  • Auburn, Alabama, United States Auburn University Full time

    Position OverviewThis role is essential for the effective functioning of administrative operations within the organization.Key ResponsibilitiesProvide vital administrative support to various departments.Assist in managing office technology and resources.Deliver exceptional customer service and guidance to staff and clients.QualificationsApplicants should...


  • Auburn, Alabama, United States Auburn Full time

    Position OverviewPosition InformationRequisition Number: S3875PDepartment: Student ConductDivision: Student AffairsJob Title: Administrative Support AssociateEmployment Status: Full-timeJob Summary:Auburn University Student Affairs is seeking a dedicated Administrative Support Associate. This role is pivotal in delivering administrative, financial, and...


  • Auburn, Alabama, United States California Fire Systems, Inc. Full time

    Job OverviewWe are looking for an Administrative Support Specialist to provide essential clerical and organizational assistance within our company. Your role will be pivotal in ensuring smooth operations and contributing to our overall success.Key Responsibilities:Organize and digitize documents from completed projectsManage incoming phone callsMaintain...


  • Auburn, Alabama, United States Auburn Full time

    Position Overview: Administrative Support SpecialistEstimated Weekly Hours: 30Job Summary: The Administrative Support Specialist role is pivotal in ensuring accurate data validation and entry into the Sponsored Programs database. This position offers a valuable opportunity to gain insights into electronic research administration, potentially enhancing your...


  • Auburn, Alabama, United States Auburn University Full time

    Position OverviewThis role is integral to the functioning of our administrative team, providing crucial support and services.Key ResponsibilitiesDeliver comprehensive administrative assistance to ensure smooth operations.Facilitate communication and coordination among various departments.Utilize technology effectively to manage information and support...


  • Auburn, Alabama, United States Auburn University Full time

    About the RoleAuburn University is seeking a highly skilled Administrative Support Specialist to join our Media Relations Department. As a key member of our team, you will provide exceptional administrative support, with a focus on complex administrative responsibilities.Key ResponsibilitiesCommunicate with media representatives and fans to provide...


  • Auburn, Alabama, United States Disability Solutions Full time

    Job Title: Administrative Support SpecialistCompany: Disability SolutionsJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Disability Solutions. This role will provide administrative support and purchasing assistance within the Materials/Purchasing Department and the Disability Solutions...


  • Auburn, Alabama, United States Interstate Sales Full time

    Job OverviewWe are seeking a dedicated Administrative Support Specialist to join our team at Interstate Sales. This full-time position involves a variety of essential tasks that contribute to the smooth operation of our business.Key ResponsibilitiesManage incoming calls and direct them appropriately.Perform filing and maintain organized records.Handle...


  • Auburn, Alabama, United States Creative Financial Staffing Full time

    Office Operations Assistant - Manufacturing (On-Site)Position Overview:Are you detail-oriented, communicative, and ready to play a key role in a thriving manufacturing environment? We are looking for a committed Office Operations Assistant to bolster our sales and administrative departments, ensuring efficient office functionality and outstanding client...


  • Auburn, Alabama, United States Auburn University Full time

    Position OverviewThis role presents a remarkable chance to showcase your administrative expertise while contributing to the mission of Auburn University. You will play a vital role in the Office of Information Technology, where your skills will be instrumental in enhancing operational efficiency.Key ResponsibilitiesProvide comprehensive administrative...


  • Auburn, Alabama, United States Auburn Full time

    Position OverviewRequisition Number: TES2267PHome Organization: Marengo CountyDivision: AL Cooperative Extension SystemPosition Title: TES Administrative Support Associate - Marengo CountyEstimated Weekly Hours: 8Anticipated Assignment Duration: 1+ yearsJob SummaryThe Marengo County Extension office is initiating the search for an Administrative Support...


  • Auburn, Alabama, United States Creative Financial Staffing Full time

    Office Assistant/Purchasing - Manufacturing (On-Site)Position Overview:Are you detail-oriented, communicative, and ready to play a vital role in a thriving manufacturing environment? We are looking for a committed Office Assistant to bolster our sales and administrative teams, ensuring efficient office functions and outstanding customer service.What We...


  • Auburn, Alabama, United States Creative Financial Staffing Full time

    Office Operations Assistant - Manufacturing Sector (On-Site)About the Role:We are looking for a meticulous and communicative Office Operations Assistant to enhance the efficiency of our manufacturing facility. This role is pivotal in supporting both sales and administrative functions, ensuring that office operations run seamlessly while delivering...


  • Auburn, Alabama, United States Auburn Full time

    Position OverviewRequisition Number: TES2267PHome Organization: Marengo CountyDivision: AL Cooperative Extension SystemPosition Title: TES Administrative Support Associate - Marengo CountyEstimated Weekly Hours: 8Expected Duration of Assignment: 1+ yearsJob SummaryThe Marengo County Extension office is seeking a dedicated Administrative Support Associate....


  • Auburn, Alabama, United States Auburn Full time

    Position OverviewPosition InformationRequisition Number: TES2267PHome Organization: Marengo CountyDivision: AL Cooperative Extension SystemPosition Title: TES Administrative Support Associate - Marengo CountyEstimated Weekly Hours: 8Expected Duration of Assignment: 1+ yearsJob SummaryThe Marengo County Extension office is eager to initiate the search for an...


  • Auburn, Alabama, United States Auburn Full time

    Position OverviewPosition InformationRequisition Number: TES2012PDepartment: Electronic Research AdministrationDivision: VP for Research and Economic DevelopmentPosition Title: TES Administrative Support AssociateEstimated Weekly Hours: 30Assignment Duration: TemporaryJob Summary: The Administrative Support Associate role involves crucial responsibilities in...