Accounts Payable Manager

3 days ago

Morgan Hill, California, United States Catalyst Kids Full time
Job Summary

Catalyst Kids is seeking an experienced Accounts Payable Supervisor to join our team. As a key member of our financial operations team, you will be responsible for supervising the accounts payable team and ensuring all invoices and bills are paid in accordance with company policies and guidelines.

Key Responsibilities
  • Process and Verify Invoices: Process purchasing card expense reports, vouchers/invoices/expense reports, and provide guidance to team members on their questions and issues.
  • Oversee Check Runs: Oversee weekly check runs and distribute/mail checks.
  • Prepare Accrual Journal Entries: Prepare purchasing card and AP invoice accrual journal entries.
  • Approve Electronic Uploads: Approve the accuracy of all electronic uploads and check runs.
  • Manage Compliance Logs: Prepare and track the purchasing card compliance log and Purchasing Card Aging report.
  • Monitor Outstanding Balances: Monitor outstanding Purchase Card balance to ensure no material and aged items are in the balance.
  • Collaborate with Vendors: Collaborate with Catalyst Community to manage and process providers' payments.
  • Coordinate with Purchasing Team: Coordinate with the purchasing team to address procurement and vendor-related matters.
  • Provide Support: Provide support to programs with various payment questions/inquiries.
  • Prepare Reconciliations: Prepare monthly Accounts Payable reconciliations.
  • Manage Escheatment Process: Manage Escheatment process.
  • Document Procedures: Manage documentation of Accounts Payable procedures.
  • Implement Process Improvements: Implement and execute process improvement recommendations.
  • Communicate with Supervisors: Communicate to supervisors and managers to ensure consistent implementation of policies and procedures.
  • Conduct Team Meetings: Conducts periodic team meetings; promotes participatory decision-making; and builds team morale and cohesiveness.
  • Facilitate Staff Retention: Facilitate staff retention; address staff needs, issues, and questions promptly.
  • Provide Coaching and Feedback: Provide ongoing coaching and feedback to the staff, both one-on-one and in team meetings.
  • Set Job Expectations: Sets and communicates clear job expectations; conducts formal annual performance reviews; develops plans to improve performance.
  • Analyze Problem Invoices: Analyze problem invoices, investigate questionable data, and take corrective action. Report problems to the Assistant Controller/Accounting Manager.
  • Support Accounting Audits: Provide support for periodic accounting audits and reviews.
  • Manage 1099 Mailing: Manage 1099 mailing and filing.
  • Prepare Sales Tax Reports: Prepare and submit the quarterly Sales Tax.
  • Provide Inputs to Management: Provide inputs to the Assistant Controller/Accounting Manager and Accounting Team on changes in the AP systems or accounting system.
  • Perform Special Projects: Perform special projects and ad-hoc requests.
Requirements
  • Education: AA/AS or Bachelor's degree in Accounting, Finance, or related field preferred.
  • Experience: 3-5 years of experience in accounting.
  • Other Qualifications: Exceptional attention to detail and organization while working in a large volume environment. Highly skilled and proficient at verifying financial or transactional data. Strong interpersonal and communication skills. Superior spreadsheet skills and a working knowledge of Microsoft Excel. Must work well individually and with a team in a deadline-driven environment. Familiarity with Financial Edge and various accounting software platforms.

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