Medical Office Surgery Planner

2 weeks ago


Toledo, Ohio, United States Toledo Clinic Full time
Job Overview

The Toledo Clinic's RoMius Urology Department is in search of a dedicated Surgery Scheduler to join our team. This full-time role involves coordinating surgical appointments and requires prior experience in a medical setting, particularly in scheduling procedures.

Position Summary:
The Surgery Scheduler is responsible for organizing office, hospital, and surgical appointments for the assigned physician(s) and department, operating under the guidance of the Office Manager.

Key Responsibilities:

  1. Arrange surgical procedures, lab tests, and imaging services at the clinic and affiliated hospitals.
  2. Assist patients in completing necessary consent forms.
  3. Prepare surgery documentation for billing purposes.
  4. Handle various administrative tasks, including phone calls and appointment management.
  5. Collect medical charts for patients scheduled for surgery.
  6. Compile and submit pre-certification details to relevant personnel.
  7. Draft correspondence, memos, and letters as needed.
  8. Keep the physician's schedule updated with surgical appointments and notify them of any changes.
  9. Perform additional duties as assigned.

Required Knowledge, Skills & Abilities:

  • Prior experience in surgery scheduling is essential, or a minimum of two years as a medical receptionist along with completion of a medical terminology course.
  • Strong organizational skills and the ability to maintain composure under pressure are necessary.
  • Consistent punctuality and professional attire are expected.
  • Proactive in seeking tasks and providing assistance to colleagues when primary responsibilities are fulfilled.
  • Ability to adapt to expanded roles and responsibilities.
  • Compliance with all Toledo Clinic policies and procedures is mandatory.

Educational Requirements:

  • A high school diploma or GED is required.
  • Courses in medical terminology and medical insurance are advantageous.


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