Administrative Associate
3 days ago
We are seeking an Administrative Associate to support our local operations at HVJ South Central-Austin. As a key member of our team, you will ensure that all administrative duties are processed efficiently and in accordance with company policies, contract terms, and deadlines.
The successful candidate will have excellent organizational skills, strong verbal communication, and the ability to work effectively in a fast-paced environment. A background in accounting or a related field is required, and previous experience as an administrative assistant and accountant is preferred.
Key Responsibilities:
- Schedule and prioritize administrative projects to meet departmental requirements.
- Exhibit polite and professional communication via phone, email, and mail.
- Assist team members with project setups, client invoicing, and AR collections.
- Support Project Managers with PO requests, subcontracting, and budgeting.
- Analyze reports to ensure accuracy.
- Contribute to team effort by accomplishing related results as needed.
- Perform tasks related to organization, strong communication, electronic filing, typing, copying, and scanning.
- Provide administrative support to ensure efficient operation of Pavement, Civil, and Corporate departments.
- Strong administrative skills, including managing processes and project administration for multiple departments.
Requirements:
- Accounting degree or associated field required.
- 2 years of administrative assistant and accounting experience preferred.
- Intermediate mathematical skills preferred.
- Knowledge of Microsoft Office, Adobe Acrobat, and other PDF programs required.
- Knowledge of Deltek Vision and smart sheets a plus.
- Invoicing experience strongly preferred.
- Engineering or Architectural familiarity a plus.
Estimated Salary: $55,000 - $65,000 per year, depending on experience and qualifications.
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