Administrative Associate
6 days ago
The University of Texas at Austin is seeking an experienced Administrative Associate to provide intricate administrative support, accounting, and facilitate business operations for the Thompson Conference Center (TCC). As a key member of the TCC team, you will work closely with the Associate Director and Director to ensure seamless event execution and exceptional customer service.
Responsibilities:
- Provide administrative support for the TCC team, including office management, record-keeping, and communication
- Serve as the primary point of contact for clients and visitors, ensuring prompt and professional responses to inquiries and requests
- Assist with event planning, coordination, and execution, including room reservations, catering, and audiovisual equipment setup
- Maintain accurate financial records, reconcile invoices, and oversee collections processes
- Collaborate with Academic Affairs Central Business Services team to reconcile invoices and manage client deposits
- Develop and maintain relationships with internal and external vendors, negotiating contracts and agreements to secure favorable terms and prices
Requirements:
- Bachelor's degree and three years of clerical or administrative experience, or high school graduation or GED and five years of experience in a similar role
- Excellent verbal and written communication skills, with a strong focus on customer service
- Proficient in Microsoft Office, with experience using software applications such as Adobe, Word, and Excel
- Ability to multitask, work independently, and as part of a team, with a strong attention to detail and organizational skills
- Familiarity with event software systems, such as Mazevo, and experience working in a conference or event setting preferred
Benefits:
The University of Texas at Austin offers a competitive salary range of $48,000, depending on qualifications, as well as a comprehensive benefits package, including medical, dental, and vision insurance, retirement plan eligibility, and paid time off.
About the University:
The University of Texas at Austin is a world-renowned institution, committed to fostering a diverse and inclusive community of scholars. We are proud to be an Equal Opportunity Employer, dedicated to recruiting and retaining top talent from around the globe.
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