Administrative Associate

6 days ago


Austin, Texas, United States University of Texas at Austin Full time
Job Overview:
The University of Texas at Austin is seeking an experienced Administrative Associate to provide intricate administrative support, accounting, and facilitate business operations for the Thompson Conference Center (TCC). As a key member of the TCC team, you will work closely with the Associate Director and Director to ensure seamless event execution and exceptional customer service.

Responsibilities:
- Provide administrative support for the TCC team, including office management, record-keeping, and communication
- Serve as the primary point of contact for clients and visitors, ensuring prompt and professional responses to inquiries and requests
- Assist with event planning, coordination, and execution, including room reservations, catering, and audiovisual equipment setup
- Maintain accurate financial records, reconcile invoices, and oversee collections processes
- Collaborate with Academic Affairs Central Business Services team to reconcile invoices and manage client deposits
- Develop and maintain relationships with internal and external vendors, negotiating contracts and agreements to secure favorable terms and prices

Requirements:
- Bachelor's degree and three years of clerical or administrative experience, or high school graduation or GED and five years of experience in a similar role
- Excellent verbal and written communication skills, with a strong focus on customer service
- Proficient in Microsoft Office, with experience using software applications such as Adobe, Word, and Excel
- Ability to multitask, work independently, and as part of a team, with a strong attention to detail and organizational skills
- Familiarity with event software systems, such as Mazevo, and experience working in a conference or event setting preferred

Benefits:
The University of Texas at Austin offers a competitive salary range of $48,000, depending on qualifications, as well as a comprehensive benefits package, including medical, dental, and vision insurance, retirement plan eligibility, and paid time off.

About the University:
The University of Texas at Austin is a world-renowned institution, committed to fostering a diverse and inclusive community of scholars. We are proud to be an Equal Opportunity Employer, dedicated to recruiting and retaining top talent from around the globe.

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