Financial Operations Specialist

2 weeks ago

New York, New York, United States City Harvest Full time

ABOUT CITY HARVEST:

City Harvest stands as New York's pioneering and largest food rescue organization, dedicated to alleviating hunger for millions of New Yorkers facing food insecurity. Over the past four decades, we have successfully rescued over one billion pounds of fresh, nutritious food, distributing it at no cost to numerous food pantries, soup kitchens, community partners, and our own Mobile Markets throughout the five boroughs. This year, we aim to rescue and distribute more than 77 million pounds of essential food to our neighbors in need. City Harvest collaborates closely with community partners to enhance community capacity, promote nutrition education, and fortify local food systems. Since our inception in 1982, City Harvest has consistently worked to nourish our city, one day, one meal, and one New Yorker at a time.

POSITION SUMMARY:

The primary objective of this role is to uphold a collaborative partnership between External Relations and Finance, ensuring comprehensive reconciliation of fundraising donation records between External Relations Operations and the financial accounting ledger. Key responsibilities include conducting reconciliations on a daily, weekly, and monthly basis. Additionally, managing the financial transaction adjustment process to guarantee accuracy in both systems is essential. The scope of this position encompasses:

  • Utilizing expertise in gift processing to devise innovative strategies for reconciling fundraising financial transactions with the financial accounting system.
  • Overseeing the gift entry process to ensure accurate input of donations into donor databases.
  • Collaborating closely with Direct Response vendors to reconcile donations in Raiser's Edge and Finance.
  • Supporting various accounting and development projects as needed.
  • Evaluating incoming donation processes in The Raiser's Edge fundraising database to ensure accurate information flow.
  • Creating moderately complex Microsoft Excel formula adjustments and developing additional fields for financial reconciliation documentation.
  • Reconciling all types of fundraising donations with the Finance Department on a daily, weekly, monthly, and annual audit basis.
  • Managing the External Relations gift adjustment process, including maintaining adjustment logs and entries in database systems.
  • Leading special initiatives and projects in External Relations related to financial transactions within donor database systems.
  • Assisting the External Relations Operations team with special projects pertaining to financial reconciliations, such as annual Finance audit preparations and executive reporting.
  • Developing innovative solutions for financial reconciliation workflows to enhance process efficiency.
  • Providing support to External Relations staff to ensure accurate execution of gift processes.
  • Coordinating updates to gift processing procedures and troubleshooting transaction processing errors to ensure precise financial reporting.

QUALIFICATIONS:

  • 2-3 years of experience in nonprofit or fundraising operations.
  • Proficiency in Raiser's Edge fundraising software (mandatory).
  • Experience with Luminate and RE NXT is highly desirable.
  • Familiarity with Import-O-Matic and Research Point is advantageous.
  • Strong working knowledge of Microsoft Office 365 Suite, with excellent Excel skills and experience using SharePoint.
  • Familiarity with FileZilla is a plus.
  • Experience with mass batch imports in CRM software is preferred.
  • Conceptual understanding of nonprofit fiscal accounting.
  • Exceptional attention to detail and outstanding organizational skills.
  • Direct experience handling cash, checks, EFT, and credit card donations.
  • Excellent communication and interpersonal abilities.
  • Ability to collaborate effectively with Finance.
  • Demonstrated initiative in work tasks.

WHY CHOOSE CITY HARVEST?

City Harvest offers numerous compelling reasons to consider a career with us. In addition to combating food insecurity in New York, we provide the following benefits and rewards:

  • Competitive market salaries
  • Paid Time Off
  • Comprehensive Benefits: Medical, Dental, and Vision (with employer contributions towards premiums)
  • 403(b) Retirement Savings plan with employer matching
  • Access to Free Mental Health Services through Better Help
  • Commuter Benefits
  • Employer-provided Life Insurance
  • Opportunities for Professional Development
  • Discounted Staff Perks (including travel, car rentals, movie tickets, Broadway shows, gym memberships, cellular plans, pet insurance, and more)

At City Harvest, we thrive in a team-oriented environment and appreciate the advantages of a diverse workplace. City Harvest is an Equal Opportunity Employer.

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