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Courtroom Administrative Specialist

2 months ago

Buffalo, New York, United States US District Court Full time

Position: Courtroom Administrative Specialist (Full-Time)

Duty Station: Rochester, New York

Salary: CL 27 ($58,294 - $94,766)

Compensation based on qualifications and experience.

Overview

The Courtroom Administrative Specialist serves as the primary point of contact for the public and legal representatives, fostering a positive perception of the Judiciary.

Key Responsibilities

  • Oversee the judge's caseload, including scheduling, tracking deadlines, and ensuring timely responses to judicial orders.
  • Keep the judge and their team updated on case developments.
  • Organize court sessions, including the arrangement of court reporters and interpreters.
  • Collaborate with jury administration for upcoming trials and juror requirements.
  • Assist in the jury selection process and maintain accurate records of jury attendance.
  • Handle case management tasks, including docketing and reviewing electronic filings for quality assurance.
  • Draft legal orders and judgments for processing.
  • Review cases and associated reports for necessary actions.
  • Document court proceedings and prepare official minutes.
  • Record court sessions accurately.
  • Act as a liaison among the Clerk's office, legal professionals, the public, and the Court.
  • Support naturalization ceremonies.
  • Perform additional duties as assigned.

Qualifications

  • High school diploma or equivalent required.
  • Relevant experience in clerical or administrative roles that involve the application of legal procedures and specialized terminology, typically found in law firms, financial institutions, educational organizations, and corporate environments. A minimum of two years of specialized experience equivalent to CL26 is required for eligibility at CL27.

Preferred Skills

  • Exceptional computer proficiency; strong problem-solving and research abilities; capacity to analyze and interpret written communications; adept at multitasking and prioritizing tasks; excellent oral and written communication skills; strong organizational skills with attention to detail; interpersonal skills; integrity and sound judgment; and a professional demeanor suitable for a Court environment.
  • A bachelor's degree in a relevant field is preferred.
  • Preference may be given to candidates with prior courtroom administrative experience.

Organizational Context

This role is part of the Office of the Clerk and provides direct support to the United States District Judge.

Benefits

For detailed information regarding benefits, please refer to the official website.

Background Check

This position is sensitive within the Judiciary. Employment is provisional pending successful completion of a background check and a favorable suitability determination.

Applicant Information

Employees are expected to adhere to a Code of Conduct. The Court accommodates applicants with disabilities. Veterans' preference is not applicable in Judicial Branch appointments. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Positions within the U.S. Courts are excepted service appointments, which are 'at will' and may be terminated with or without cause. Employees must utilize electronic funds transfer for payroll deposits.