Receivables Management Specialist

2 weeks ago

Alpharetta, Georgia, United States Century Cabinets Inc. Full time
Job Overview

Century Cabinets Inc. is a leading provider of innovative cabinetry solutions for both residential and commercial projects. Our team is dedicated to crafting high-quality products that enhance spaces and create lasting impressions. We invite you to explore a rewarding career with us.

Core Principles

Positive Work Environment – We foster a culture of joy and collaboration, where learning and growth are integral to our success.

Responsibility – We uphold our commitments and support one another in achieving our collective objectives.

Commitment to Excellence – We view challenges as opportunities for improvement and strive to learn from every experience.

Empowerment – Our team members are encouraged to take initiative and drive positive change.

Creativity – We believe that innovative thinking is essential for our success; we constantly seek ways to enhance our operations.

Collaboration – Teamwork is at the heart of our organization; we prioritize our shared goals above individual interests.

The Receivables Management Specialist will implement company policies and procedures in managing accounts receivable, customer billing, contract oversight, and related functions.

Key Responsibilities:

  • Verify the accuracy of invoices against contracts; investigate and rectify any discrepancies, apply pre-paid deposits, and distribute to clients.
  • Upload invoices for volume builders to their respective portals; send purchase orders as necessary for payment processing.
  • Maintain a log of customer deposits and apply them to invoices in line with established protocols.
  • Prepare daily bank deposits, post payments, and handle credit card transactions.
  • Process return merchandise authorizations (RMAs) after consulting with sales personnel to determine credit eligibility; seek approval from management and generate credit invoices.
  • Monitor overdue accounts and place customers on credit hold as directed by the Accounts Receivable Manager.
  • Oversee the lien process under the guidance of the Accounts Receivable Manager, which may involve gathering documentation and coordinating with legal counsel.
  • Request and issue Certificates of Insurance to clients as required.
  • Prepare and submit payment applications.
  • Investigate duplicate billing, customer disputes, and short payments; validate customer back charges.
  • Perform other related tasks as assigned.

Qualifications:

  • Exceptional verbal and written communication abilities
  • Strong organizational skills with the capacity to manage multiple tasks
  • Meticulous attention to detail
  • Proficient in Excel
  • Experience with accounting software, ideally Avalara, QuickBooks, SyteLine, and Infor Cloud Suite Industrial

Education and Experience:

  • High School diploma or equivalent
  • At least 2 years of experience in accounting
  • Preferred experience in accounts receivable and billing

Work Environment:

This is a full-time role with a flexible work schedule. The position is based in a corporate office setting.

Travel Requirements:

Minimal travel may be necessary for this position (less than 10%).

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