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Legal Support Clerk I

2 months ago

Prescott, Arizona, United States Yavapai County Full time
Position Overview:

The Justice Court Clerk I plays a vital role in facilitating the smooth operation of the Justice Court by performing a variety of specialized clerical tasks that are essential to court services.

Key Duties and Responsibilities:

  • Deliver exceptional customer service through in-person interactions and telephone communications.
  • Manage and process various legal documents pertinent to court proceedings.
  • Execute data entry tasks, along with photocopying and filing responsibilities.
  • Assist with financial operations including receipting, bookkeeping, and collections.
  • Retrieve and organize files, documents, and correspondence.
  • Oversee the filing of legal documents.
  • Coordinate hearings, notify involved parties, maintain the court calendar, and serve as a courtroom clerk.
  • Undertake additional assigned responsibilities as required.

Required Qualifications:

Education:
High school diploma or equivalent is required.

Experience:
A minimum of two (2) years of general clerical experience is necessary.

Additional Requirements:
A valid Arizona driver's license without restrictions is mandatory.

Essential Skills:

Knowledge, Skills, and Abilities:
Knowledge of:

  • Legal terminology and court procedures.
  • Familiarity with automated case management systems, such as AJACS (preferred).
  • Proficient use of Business English, including spelling, grammar, and composition.
  • Office clerical practices and procedures.
  • Research methodologies and report generation.
  • Proficiency in Microsoft Office applications.
  • Effective filing and recordkeeping techniques.
Skills in:
  • Clear verbal and written communication.
  • Establishing and maintaining professional relationships.
  • Organizational skills and attention to detail.
Ability to:
  • Follow both written and verbal instructions accurately.
  • Retain and apply procedural knowledge.
  • Execute tasks with precision and identify discrepancies.
  • Achieve a typing speed of at least sixty (60) words per minute.
  • Understand and interpret written and verbal information.
  • Foster positive interactions with diverse individuals and organizations.
  • Stay informed about key operational matters.
  • Handle confidential information with the utmost discretion.
  • Conduct oneself with courtesy, tact, and diplomacy.

Work Environment:
The position is based in an office environment that is well-lit and climate-controlled.

Physical Requirements:
Candidates must be able to sit or stand for extended periods, possess good vision, hearing, and speech for effective communication, lift up to 30 pounds, and perform repetitive movements with arms, fingers, and wrists.

Additional Information:
FLSA Status: Non-Exempt
Job Grade: 2
Classification: Classified
Safety Sensitive: No